Operations Coordinator Jobs

About The Position

Requirements

• Two to three years of administrative, office coordination, or related experience required.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong computer skills and the ability to learn and support new software systems.
• Ability to prioritize multiple responsibilities, work independently, and adapt to changing needs.
• Strong problem-solving skills and a willingness to take initiative.
• Ability to handle sensitive and confidential information appropriately.
• Candidate will live no further than 45 minutes from South Burlington, VT. If you currently live more than 45 minutes away from South Burlington, VT please submit an explanation for your plans to move closer to the area in your cover letter.

Nice To Haves

• Human Resources, recruiting, or operations experience preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent verbal and written communication skills.
• Friendly, professional, and service-oriented approach when working with employees, visitors, and outside partners.

Responsibilities

• Support the Director of Operations with administrative tasks, special projects, and company-wide initiatives.
• Help maintain an organized, professional, and welcoming headquarters office, including coordinating mail, supplies, deliveries, office equipment, and shared spaces.
• Serve as a friendly and helpful resource for employees, visitors, vendors, and property staff.
• Assist with planning company meetings, trainings, employee events, recognition efforts, and other internal activities.
• Support Human Resources and recruiting efforts by reviewing applicants, conducting initial phone screens, completing reference checks, and assisting with other hiring-related tasks.
• Serve as the primary point of contact for site staff software questions and support requests, including troubleshooting basic issues, coordinating with internal departments, and tracking requests through resolution.
• Assist with IT and technology needs for headquarters and site staff, including setting up computers and equipment for new employees.
• Assist with maintaining company records, electronic files, website content, surveys, internal communications, and the company training manual in accordance with brand standards.
• Assist with ordering and distributing company apparel, marketing materials, employee gifts, and other supplies.
• Perform additional duties as needed to support the operations and objectives of Summit Properties.

Benefits

• Generous Paid Time Off policy
• 401K with employer match
• Employer-paid short- & long-term disability
• Employer-paid Life-Insurance policy
• Significant contribution to health insurance plan
• Dental & vision plans payable with payroll deduction
• Medical & Dependent Care Flexible Spending Accounts
• Excellent family leave policy