Legal Operations Coordinator
About The Position
Offit Kurman, an Am Law 200 firm, is seeking a Legal Operations Coordinator to provide operational, financial, and administrative support to the Practice Managers and the Office of the Managing Principal. The coordinator helps keep practice-management workflows organized and on track, supporting expense reimbursement processing, reporting, attorney onboarding and transitions, and day-to-day administrative coordination. This is a full-time, fully remote position, with working hours aligned to the East Coast. Applicants must reside in CA, CO, CT, DC, DE, FL, GA, KS, KY, LA, MD, MI, NH, NJ, NY, NC, OH, PA, SC, TN, TX, UT, VA, or WV.
Requirements
- Bachelor’s degree preferred, or an equivalent combination of education and relevant experience.
- Experience in law firm operations, professional services administration, expense or finance administration, project coordination, or a related role.
- Intermediate Microsoft Office skills, particularly in Excel, Word, Outlook, and PowerPoint; familiarity with Teams.
- Strong organizational skills, attention to detail, and ability to manage competing priorities and deadlines.
- Professional communication skills and sound judgment when handling confidential financial, personnel, and business information.
- Ability to work collaboratively with attorneys, firm leadership, and business teams; follow established procedures; and identify and escalate exceptions appropriately.
- Must reside in one of the listed states: CA, CO, CT, DC, DE, FL, GA, KS, KY, LA, MD, MI, NH, NJ, NY, NC, OH, PA, SC, TN, TX, UT, VA, or WV.
Nice To Haves
- Experience reviewing expense reports, reimbursement requests, invoices, or similar financial documentation.
- Strong preference for hands-on experience with Emburse (Chrome River).
Responsibilities
- Coordinate meetings, prepare agendas and materials, organize documents, track follow-ups, and share status updates.
- Prepare, format, and distribute reports, presentations, communications, forms, and other practice-related materials.
- Maintain trackers, shared files, process documentation, contact lists, and other records.
- Coordinate requests and information among attorneys, Practice Group Leaders, Practice Managers, the Office of the Managing Principal, and business departments.
- Monitor deadlines and open items, communicate progress, and escalate delays or issues.
- Support attorney onboarding, integration, departures, and matter transfers by coordinating schedules, documents, checklists, and follow-up.
- Review and process timekeeper expense reimbursement submissions for approval; verify documentation, coding, business purpose, and required approvals.
- Follow up on incomplete or inaccurate submissions and coordinate with Accounting & Finance, Marketing, and other departments to resolve questions or processing issues.
- Compile financial, operational, and attorney performance information; assist with recurring reports and dashboards, data validation, and follow-up.
- Document workflows, update templates, support approved process improvements, and flag recurring administrative issues.
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What This Job Offers
Job Type
Full-time
