Legal Operations Coordinator

CHAOS Industries•Columbia, WA

1d•Onsite

About The Position

CHAOS Industries is seeking a Legal Operations Coordinator to support its Legal team in Washington, D.C. Reporting to the Head of Legal Operations, this hands-on role coordinates the movement of legal requests from intake through assignment, approval, and signature. The coordinator will maintain and strengthen existing processes and tools while helping build new ones as the team grows. The role is suited to someone early in their career who is organized, dependable, and interested in developing within legal operations. The coordinator will manage the legal request queue, administer contract lifecycle management and e-signature workflows, coordinate outside counsel billing, maintain corporate entity records, and support the Legal team's repositories, reporting, documentation, and cross-functional initiatives. Notary services may also be provided for company documents if the coordinator is commissioned.

Requirements

Bachelor's degree, or an equivalent combination of education and relevant experience.
1–4 years of experience in an administrative, coordinator, or legal support role.
Strong organization, attention to detail, and reliable follow-through across multiple open items.
Clear, professional written and verbal communication with colleagues at all levels.
Ability to learn new systems quickly, such as intake or ticketing tools, e-signature platforms, and Microsoft 365.
Good judgment about when to escalate.
High discretion in handling confidential and commercially sensitive information.
Willingness to take on work of all sizes.

Nice To Haves

Active notary public commission, or willingness to obtain one.
Experience with a CLM platform, DocuSign, Onit Unity, or legal intake/ticketing tools.
Corporate paralegal experience or familiarity with entity management tools and state filings.
Experience in a legal department, law firm, aerospace/defense or government contracts environment.
Experience at a high-growth or technology company.

Responsibilities

Manage the Legal requests queue by logging, categorizing, and routing incoming requests to the appropriate owner.
Triage requests by type and urgency, escalate time-sensitive matters, track open requests through completion, and provide status updates.
Serve as a first point of contact for colleagues seeking guidance on how to engage Legal.
Build and maintain CLM workflows for intake, routing, approvals, and signature.
Administer the CLM platform, including users, permissions, templates, metadata, and contract records; troubleshoot user issues and help colleagues use the platform.
Prepare and send DocuSign envelopes using approved templates and routing orders; track pending signatures, follow up with signatories, and resolve routing issues.
File fully executed documents in the Legal repository according to established naming and filing conventions.
Route outside counsel invoices to reviewers and approvers, track approvals, follow up on overdue items, and flag billing discrepancies or missing information to Legal and Finance.
Maintain outside counsel and vendor records, including matter details and billing contacts.
Maintain entity records, minute books, and officer and director lists.
Track annual reports, franchise taxes, and registered agent renewals.
Help prepare board and stockholder consents and order good standing certificates as needed.
Maintain the Legal team's document repository, trackers, and shared drives.
Help prepare routine reports on request volume, turnaround times, and outside counsel invoices.
Keep process documentation and request instructions current as workflows change.
Support Legal team and cross-functional initiatives by managing timelines, action items, and follow-ups or serving as a key stakeholder.
Provide notary services for company documents as needed, if commissioned.