Legal Operations Coordinator

CHAOS Industries•Washington, DC

1d•$88,000 - $120,000•Onsite

About The Position

CHAOS Industries is seeking a Legal Operations Coordinator to join its Legal team in Washington, D.C. Reporting to the Head of Legal Operations, this hands-on role coordinates the movement of legal requests from intake through assignment, approval, and signature. The coordinator will help maintain and improve existing processes and tools while also building new ones as the Legal team grows. The position is suited to an organized early-career professional who values structure, follow-through, and visibility into the status of work.

Requirements

Bachelor's degree, or an equivalent combination of education and relevant experience.
1–4 years of experience in an administrative, coordinator, or legal support role.
Strong organization, attention to detail, and reliable follow-through across multiple open items.
Clear, professional written and verbal communication with colleagues at all levels.
Ability to learn new systems quickly, such as intake or ticketing tools, e-signature platforms, and Microsoft 365.
Good judgment about when to escalate and discretion when handling confidential and commercially sensitive information.
Willingness to take on a broad range of tasks, with no job considered too big or too small.

Nice To Haves

Active notary public commission, or willingness to obtain one.
Experience with a CLM platform, DocuSign, Onit Unity, or legal intake or ticketing tools.
Corporate paralegal experience, or familiarity with entity management tools and state filings.
Experience in a legal department, law firm, or aerospace/defense or government contracts environment.
Experience at a high-growth or technology company.

Responsibilities

Own the Legal requests queue by logging, categorizing, and routing incoming requests to the appropriate owner.
Triage requests by type and urgency, escalate time-sensitive items to the appropriate attorney, and track requests through completion.
Provide proactive status updates and guide colleagues on how to engage Legal and choose the appropriate request type or resource.
Build and maintain Contract Lifecycle Management (CLM) workflows for intake, routing, approvals, and signature.
Administer the CLM platform, including users, permissions, templates, and metadata, and maintain accurate and complete contract records.
Troubleshoot CLM user issues and help colleagues use the platform.
Prepare and send DocuSign e-signature envelopes using approved templates and routing orders.
Track pending signatures, follow up with signatories, resolve routing issues, and file executed documents in the Legal repository according to established conventions.
Route outside counsel invoices to appropriate reviewers and approvers, track them through approval, follow up on overdue approvals, and flag discrepancies or missing information to Legal and Finance.
Maintain outside counsel and vendor records, including matter details and billing contacts.
Maintain entity records, minute books, and officer and director lists.
Track annual reports, franchise taxes, and registered agent renewals.
Help prepare board and stockholder consents and order good standing certificates as needed.
Maintain the Legal team's document repository, trackers, and shared drives.
Help prepare routine reports on request volume, turnaround times, and outside counsel invoices.
Keep process documentation and request instructions current as workflows change.
Support Legal team and cross-functional initiatives by managing timelines, action items, and follow-ups or serving as a key stakeholder.
Provide notary services for company documents as needed, if commissioned.