Operations Coordinator Jobs

About The Position

Requirements

• 1–3 years of experience in facilities coordination, office operations, or administrative support.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency with Microsoft Office or Google Workspace and work order systems.
• Ability to lift up to 25 lbs. and move packages or office materials as needed.
• Customer-service-oriented mindset and reliability in fast-paced environments.

Responsibilities

• Monitor and log facility maintenance requests and coordinate with vendors to ensure timely completion.
• Conduct regular walkthroughs to check office cleanliness, safety, and functionality.
• Assist with space setup, furniture moves, and minor repairs.
• Track office supplies and maintain inventory for general areas and meeting rooms.
• Support emergency drills, safety checks, and site-readiness activities.
• Receive, log, and distribute incoming mail and packages, and manage outgoing mail and courier requests.
• Prepare shipping labels and maintain postage or courier accounts, including FedEx, USPS, UPS, and DHL.
• Handle confidential or time-sensitive items securely and maintain records for tracked deliveries and certified mail.
• Act as a point of contact for facility vendors and service providers, including cleaning, maintenance, and coffee or water services.
• Coordinate vendor and visitor site access in partnership with the security team.
• Assist in monitoring vendor performance and escalate issues to the Operations Manager as needed.
• Communicate daily with the contracted security team about coverage and access updates.
• Manage employee and visitor parking assignments, permits, and validations.
• Maintain parking maps and signage and communicate parking rules.
• Support events and meetings with room setup, signage, and logistics coordination.
• Maintain operational logs, vendor contact lists, and invoice tracking sheets.
• Support budget tracking by collecting vendor quotes and preparing purchase requests.
• Assist with site audits, compliance reports, and vendor reviews.
• Provide backup support for front desk or reception as needed.

Benefits

• Medical, dental, and vision benefits
• Life insurance and long-term disability plans
• Flexible Spending Account
• 401K matching
• Employee Stock Ownership Program with company matching
• Wellness programs
• Metro Tap Card and Metro-link reimbursement for Los Angeles, CA employees only
• Career path opportunities
• Discounts on parks, museums, movie tickets, and attractions
• Annual flu shot
• Paid vacation days
• Paid sick days
• Paid holidays
• HGym, available in the Los Angeles, CA and Dallas, TX offices
• Rental car discounts
• Dell Member Purchase Program
• UKG Wallet