Operations Support Coordinator

SGS•Miami, FL

7d•Onsite

About The Position

SGS is seeking an Operations Support Coordinator for its Miami, Florida laboratory. This part-time position is 25 hours per week and 100% onsite. The coordinator serves as a liaison between laboratory leadership and corporate support teams, partnering with laboratory managers to provide the resources, supplies, equipment, and operational support needed for efficient daily operations. The role supports vendor management, accounts payable coordination, purchasing, reporting, inventory management, process documentation, and administrative operations. The position also develops and maintains operational procedures and documentation, supports records management, and identifies opportunities to improve purchasing, inventory, vendor management, and administrative processes. The employee may perform other duties and special projects as assigned. SGS is an Equal Opportunity Employer. Essential duties must be performed satisfactorily, with or without reasonable accommodations.

Requirements

Associate degree in business, sciences, or a related field, or an equivalent combination of education and experience.
At least 1 year of experience in business, accounting, accounts payable, procurement, or a related field.
The qualifications also list an associate or bachelor's degree in business administration or a related field; degrees in other fields or equivalent work experience will be considered.
The qualifications also list 2 years of experience in business, accounting, accounts payable, procurement, or a related field.

Responsibilities

Serve as the primary liaison between laboratory management and procurement, finance, accounts payable, and other internal support teams.
Coordinate purchasing of supplies, consumables, equipment, and services required for daily laboratory operations.
Maintain inventory levels and order supplies, consumables, and equipment as needed.
Support business operations through organization, communication, follow-up, and problem-solving.
Prepare and submit expense reports for purchasing card transactions.
Maintain accurate purchasing, inventory, and operational records.
Assist laboratory leadership with reporting, administrative tasks, and operational projects.
Build and maintain working relationships with vendors, suppliers, and service providers.
Process and manage vendor invoices, purchase requests, purchase orders, and procurement documentation.
Coordinate with suppliers to resolve issues involving orders, deliveries, pricing, and invoicing.
Track procurement activities and ensure compliance with company policies, procedures, and approval processes.
Maintain documentation for vendor setup and ongoing vendor management.
Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
Work with vendors and internal teams to resolve invoice discrepancies and payment issues.
Develop, maintain, and organize Standard Operating Procedures, templates, process guides, and best-practice documents.
Support document management and recordkeeping through SharePoint and shared-drive systems.
Identify opportunities to improve purchasing, inventory, vendor management, and administrative processes.
Help ensure operational procedures are accurate, consistent, and properly documented.
Perform other duties and special projects as assigned.