Operations Coordinator

Hankey Group External•Las Vegas, NV

11d•Onsite

About The Position

The Operations Coordinator supports the Operations Manager in ensuring the smooth daily functioning of the corporate office. This on-site position handles facility requests, mail distribution, vendor coordination, and site logistics to help maintain a safe, organized, and efficient work environment. The coordinator supports facility maintenance, office setup, supplies, safety activities, mailroom and shipping operations, vendor and security coordination, parking, meetings, and administrative tasks. The role also provides backup front desk or reception support as needed. The position is based in Las Vegas, Nevada.

Requirements

1–3 years of experience in facilities coordination, office operations, or administrative support.
Strong organizational and multitasking skills with attention to detail.
Excellent communication and interpersonal abilities.
Proficiency with Microsoft Office or Google Workspace and work order systems.
Ability to lift up to 25 lbs. and move packages or office materials as needed.
Customer-service-oriented mindset and reliability in fast-paced environments.

Responsibilities

Monitor and log facility maintenance requests and coordinate with vendors to ensure timely completion.
Conduct regular walkthroughs to check office cleanliness, safety, and functionality.
Assist with space setup, furniture moves, and minor repairs.
Track office supplies and maintain inventory for general areas and meeting rooms.
Support emergency drills, safety checks, and site-readiness activities.
Receive, log, and distribute incoming mail and packages, and manage outgoing mail and courier requests.
Prepare shipping labels and maintain postage or courier accounts, including FedEx, USPS, UPS, and DHL.
Handle confidential or time-sensitive items securely and maintain records for tracked deliveries and certified mail.
Act as a point of contact for facility vendors and service providers, including cleaning, maintenance, and coffee or water services.
Coordinate vendor and visitor site access in partnership with the security team.
Assist in monitoring vendor performance and escalate issues to the Operations Manager as needed.
Communicate daily with the contracted security team about coverage and access updates.
Manage employee and visitor parking assignments, permits, and validations.
Maintain parking maps and signage and communicate parking rules.
Support events and meetings with room setup, signage, and logistics coordination.
Maintain operational logs, vendor contact lists, and invoice tracking sheets.
Support budget tracking by collecting vendor quotes and preparing purchase requests.
Assist with site audits, compliance reports, and vendor reviews.
Provide backup support for front desk or reception as needed.