Operations and Grants Coordinator
About The Position
A social service nonprofit is seeking an organized, experienced professional to coordinate grant reporting and keep daily office operations running smoothly. The role combines office administration with support for grants, human resources, payroll, and finance. The coordinator gathers documents from colleagues, manages reporting deadlines, maintains organized digital files, and handles administrative details that help the team work effectively. This is a full-time, permanent, on-site position in Westchester, Illinois, with a Monday–Friday schedule and a salary of $56,000–$61,000 plus benefits. It offers a long-term role with a stable organization and supportive, experienced leadership.
Requirements
- At least 3 years of experience supporting administration for a nonprofit organization.
- Proficiency with the MS Office Suite.
- Strong attention to detail and the ability to keep documents, records, and deadlines organized.
- Experience managing office operations and balancing recurring responsibilities with requests as they arise.
Nice To Haves
- Experience gathering documentation, tracking deadlines, and coordinating submission of grant reports.
Responsibilities
- Manage office supplies, mail, deliveries, equipment, and general administrative needs.
- Scan and share documents with remote colleagues and improve digital file organization.
- Coordinate meetings, prepare materials, and assist with travel arrangements.
- Welcome occasional visitors, respond to general inquiries, and connect people with appropriate staff or resources.
- Support leadership and Board meetings through scheduling, meeting materials, and minutes.
- Maintain the grant reporting calendar and follow up with colleagues to gather required materials.
- Compile documents, secure signatures, and coordinate complete, timely grant reporting submissions.
- Organize grant applications, agreements, reports, and supporting records so information is accurate and easy to find.
- Gather documentation for audits and monitoring visits and coordinate requests across departments.
- Track recurring registrations and organizational filings.
- Maintain confidential personnel records and assist with onboarding and benefits paperwork.
- Collect timesheets and prepare information for payroll review and processing.
- Support bill payments, check logs, bank deposits, and related record keeping.
Benefits
- Benefits are offered, but specific benefits are not listed.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
