GRANTS COORDINATOR

State of Arkansas•Little Rock, AR

7d•$47,397 - $70,148

About The Position

The Grants Coordinator supports the administration and oversight of grant applications and processes, coordinating the preparation, submission, and monitoring of proposals to ensure compliance with state and federal requirements. The role assists in managing active grants and serves as a liaison among grant applicants, recipients, internal departments, funding agencies, and other external stakeholders. For the Department of Human Services’ DMS and DPSQA divisions, the position monitors contract activities by running monthly AASIS reports and pulling asset information to verify accuracy and coding against the CVT. It serves as the DMS Asset Coordinator, assists with TRIPS, helps develop and maintain databases, spreadsheets, and other fiscal reporting mechanisms, and reviews and audits fiscal information for accuracy and quality assurance. The coordinator monitors and maintains inventories for DMS fixed assets and serves as backup to the Fiscal Support Specialist. Other duties may be assigned.

Requirements

Two years of experience in a prior financial role.
One year of experience in check logs.
Proficiency in Excel.
Knowledge of grants management practices, including budgeting and compliance requirements.
Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
Good communication and interpersonal skills, including the ability to interact effectively with staff, grant recipients, and external agencies.
Strong attention to detail and ability to review complex documents for accuracy and compliance.
Proficiency in Microsoft Office Suite and grants management software.
Two years of experience in grants management or related administrative support roles, as listed in the minimum qualifications.

Nice To Haves

Bachelor’s degree in business administration, public administration, accounting, or a related field preferred.

Responsibilities

Coordinate the preparation and submission of grant applications and proposals.
Ensure required grant documentation is accurate, complete, and submitted promptly.
Monitor active grants and ensure progress reports, financial statements, and other required documentation are submitted.
Assist in developing and maintaining grant tracking systems and other records.
Review and process grant-related invoices, budgets, and reports.
Provide grant administration support and guidance to grant recipients.
Coordinate communication between the grants team, funding agencies, grant recipients, and other external stakeholders.
Monitor contract activities by running monthly AASIS reports and pulling asset information to check accuracy and coding against the CVT.
Serve as DMS Asset Coordinator and assist DMS and DPSQA with TRIPS.
Develop and maintain databases, spreadsheets, and other fiscal reporting mechanisms.
Review and audit fiscal information for accuracy and quality assurance.
Monitor and maintain inventories for DMS fixed assets.
Serve as backup to the Fiscal Support Specialist.
Perform other job duties as assigned.