Grants & Development Coordinator

Central Lincoln County YMCA•Damariscotta, ME

About The Position

The Grants & Development Coordinator supports the Central Lincoln County YMCA’s work to strengthen the community. The role collaborates with the Director of Development, program directors, development staff, executive leadership, and the Communications Coordinator to advance organizational priorities, fundraising, donor engagement, and grant-supported programs. The coordinator prepares grant requests and reports, maintains donor records, oversees grant deadlines, and supports communications and fundraising activities. The position reports to the Director of Development and is full-time and non-exempt. The role is based at a community campus serving all people. Work can be occasionally stressful and involves multitasking, meeting deadlines, and handling position-related pressures. The campus is open early mornings, evenings, and weekends, and attendance outside regular business hours (9 a.m.–5 p.m.) may be required. The noise level can vary across all volumes. The position requires regular standing, walking, sitting, talking, hearing, pushing, pulling, bending, lifting, and rowing. It also involves operating a computer or tablet, keyboard, mouse, printer, copier, and telephone; vision for close and distant work and adjusting focus; lifting or moving up to 30 pounds; and transitioning between indoor and outdoor environments and withstanding substantial changes in temperature and weather. Reasonable accommodations may be made to enable employees with disabilities to perform essential functions.

Requirements

Attention to detail and grant-writing experience are required.
Bachelor’s degree or equivalent professional experience in a related field.
General computer skills and ability to learn and use new software effectively.
Team-oriented interpersonal skills and ability to work positively and cordially with coworkers and the public and resolve conflicts as needed.
Self-starter with ability to multitask, lead others, work independently, and adapt to changing circumstances in a fast-paced environment.
Ability to meet the physical requirements of the job, including lifting or moving up to 30 pounds and transitioning between indoor and outdoor environments.

Nice To Haves

Two or more years of experience in nonprofit fundraising, donor relations, communications, administrative support, event coordination, or a related field (preferred).
Familiarity with donor CRM software (helpful, but not required).

Responsibilities

Collaborate with the Director of Development to promote healthy living, social responsibility, and youth development, and serve as a role model for staff and participants.
Work with program directors, development staff, and executive leadership to create grant efforts aligned with organizational priorities.
Partner with the Director of Development and program directors to draft mission-focused grant requests and reports aligned with funder priorities.
Process, track, and maintain donor database records; ensure data integrity; run reports; synthesize information; and share reports and updates with the Director of Development, CEO, and Development Committee.
Oversee the grant calendar and ensure grant requests and reports are submitted properly and on time.
Enter gifts into the donor CRM, code them accurately by campaign, process weekly acknowledgments, and manage donor mailing lists and segmentations.
Draft thank-you letters, acknowledgment letters, and pledge reminders.
Partner with the Communications Coordinator on donor engagement plans involving email, donor newsletters, annual reports, social media, and local press.
Build effective, authentic relationships with staff, participants, guardians, and community partners to maximize program impact, modeling relationship-building skills in interactions.
Participate in YMCA fundraising efforts, including annual campaigns, events, and applicable grant-supported initiatives.
As a mandated reporter, recognize signs of abuse or neglect and report them to a supervisor and appropriate authorities.
Perform other tasks and projects as assigned.
Maintain current certifications and professional education requirements.
Follow applicable policies and procedures, preserve confidentiality, provide customer service, complete work on time, and report financial irregularities immediately.