Grants Coordinator

United Way of Southwest Virginia•Abingdon, VA

3d•Hybrid

About The Position

The Grants Coordinator manages and coordinates United Way of Southwest Virginia’s grant portfolio from prospect identification and pre-award application development through award administration, compliance, reporting, and close-out. Working with organizational leadership and the Development, Finance, and Program teams, the role ensures grants are strategically pursued, accurately developed, properly administered, and completed in accordance with funder requirements, organizational policies, and applicable regulations. The position oversees grant calendars, deadlines, files, budgets, deliverables, compliance requirements, and funder communications, and supports the growth and diversification of grant revenue while stewarding public and private funding. The role also contributes to organizational strategic priorities by securing and stewarding resources that strengthen programs, expand community impact, and advance United Way of Southwest Virginia’s mission. This is a hybrid position as appropriate, based in the Abingdon, Virginia area. Periodic early morning, evening, and/or weekend meetings may be required, along with independent travel throughout Southwest Virginia and the New River Valley.

Requirements

Minimum three years of related experience in grant writing, grant management, financial management, and project execution.
Ability to develop, implement, and manage project budgets and project plans.
Ability to write and execute grant applications and plans.
Strong commitment to integrity and confidentiality of donor and grantor information.
Ability to build relationships with donors, grantors, and key stakeholders.
Ability to work effectively with staff, volunteers, and community leaders while managing multiple priorities and tasks, achieving results, and meeting deadlines.
Proficiency with Word, Excel, Access, PowerPoint, Adobe, and Publisher.
Ability to work in a fast-paced environment.
Excellent verbal and written communication, organizational, prioritization, and relationship-building skills.
Ability to read, analyze, and interpret complex documents and respond effectively to sensitive inquiries or complaints.
Ability to write speeches and articles using original or innovative techniques or style, and to make effective, persuasive presentations to management, public groups, and boards of directors.
Ability to calculate figures and amounts and apply basic algebra, accounting, and geometry concepts.
Valid driver’s license and automobile insurance.
Access to reliable, high-speed internet at home.
Ability to travel independently throughout Southwest Virginia and the New River Valley.
Ability to attend periodic early morning, evening, and/or weekend meetings.

Nice To Haves

Bachelor’s degree from an accredited four-year college or university preferred.
Preference given to applicants residing within the United Way of Southwest Virginia service area.

Responsibilities

Manage the full grant lifecycle, from prospect identification and application development through award administration, reporting, compliance, and close-out.
Maintain the organizational grant calendar, including applications, award periods, reporting deadlines, renewals, deliverables, budgets, and close-out requirements.
Identify and evaluate public and private funding opportunities with the Executive Director and Development Team that align with the organization’s mission, programs, and strategic priorities.
Coordinate the preparation and submission of grant applications, letters of inquiry, concept papers, renewals, continuation requests, and other funding proposals.
Work with program and Finance staff to develop grant goals, outcomes, evaluation measures, budgets, budget narratives, spending plans, and supporting documentation.
Review grant agreements, contracts, award letters, and funding requirements to support understanding and compliance with terms, restrictions, reporting requirements, and allowable costs.
Coordinate grant implementation across departments to align programs, expenditures, timelines, and deliverables with approved proposals and funding requirements.
Maintain organized grant files, databases, and project management systems containing applications, awards, budgets, correspondence, reports, financial records, and close-out documentation.
Monitor grant expenditures, budgets, performance, and deliverables with Finance and program staff; communicate potential issues, compliance risks, and required adjustments to leadership.
Coordinate collection of programmatic, financial, and outcome data and prepare and submit timely, accurate interim, annual, quarterly, and final reports.
Coordinate grant amendments, budget revisions, no-cost extensions, scope changes, and other funder requests.
Participate in community stakeholder meetings, networking opportunities, and partner engagement to build relationships and identify emerging community needs and opportunities, as appropriate.
Support research, data analysis, and data review to identify trends, needs, service gaps, and opportunities for funding and program development.
Maintain professional relationships and regular communication with grant officers, foundations, corporations, government agencies, and other funding partners.
Monitor grant compliance requirements and assist with audits, monitoring visits, desk reviews, and other funder compliance activities.
Coordinate grant close-out, including final reports, financial reconciliation, required documentation, remaining deliverables, and funder acknowledgements.
Track current, pending, completed, and prospective grants; update leadership; and assist with annual grant revenue projections and resource development goals.
Support grant-related materials for Board meetings, organizational and impact reports, and leadership communications; conduct post-award reviews to identify outcomes, lessons learned, and future funding opportunities.
Develop and maintain standardized grant management procedures, templates, checklists, and systems to strengthen accountability, efficiency, compliance, and stewardship.
Collaborate across departments, maintain confidentiality, provide excellent internal and external customer service, represent the organization professionally, participate in organizational and community activities, and perform other duties as assigned.