Grants and Contracts Coordinator

State of Indiana•Indianapolis, IN

About The Position

The Grants and Contracts Coordinator supports the Indiana Department of Environmental Management’s Office of Water Quality by coordinating financial and administrative work for programs funded through state and federal sources. The role helps ensure program activities comply with agency standards, grant requirements, and regulations, and provides guidance to staff on grant, budget, and contract processes. The Coordinator is a resource for leadership and program teams and contributes to organized, effective program operations and process improvements. The position assists with developing and monitoring budgets for state- and federally funded programs, tracking expenditures, and updating staff and leadership. It guides staff on federal grant opportunities and requirements, coordinates grant applications and amendments, and manages the lifecycle of federal grants, including compliance, reporting, and communication with federal partners. It also coordinates the drafting, review, processing, and execution of contracts, subawards, and amendments. Essential functions include establishing program objectives and performance measures; maintaining program policies and procedures; interpreting laws, rules, and policies; implementing corrective action plans; preparing program reports; reviewing budgets and making recommendations; ensuring compliance with state and federal requirements; training employees or agency consultants; coordinating communications; liaising with other agencies; and participating in management committees or governing boards. Depending on agency needs, the role may include recruiting, onboarding, training, directing, and evaluating employees. The position is exempt from overtime compensation; additional work hours may be required to complete essential or assigned work.

Requirements

Specialized knowledge of program subject matter gained through experience and/or education.
Specialized knowledge of the program area and applicable rules and regulations.
Extensive knowledge of source materials and references, including federal and state laws governing the programs.
Ability to develop and implement principles and policies and recognize their broader implications.
Ability to communicate orally and in writing.
Ability to apply general rules to specific problems and produce sensible answers.
Ability to work effectively with a wide variety of stakeholders.
Working knowledge of accounting and budget principles.
Ability to delegate work, set clear direction, and manage workflow.
Ability to provide feedback and guidance, take corrective action, coach, and develop employee skills.
A degree is not required; at least seven years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Assist in developing and monitoring budgets for state- and federally funded Office of Water Quality programs.
Ensure budget proposals align with program objectives, grant requirements, and agency financial policies; track expenditures and provide updates to staff and leadership.
Guide Office of Water Quality staff on federal grant opportunities and requirements.
Coordinate preparation and submission of federal grant applications, amendments, and required documentation.
Manage the lifecycle of Office of Water Quality federal grants, including compliance, reporting, and communications with federal partners.
Coordinate drafting, review, processing, and execution of contracts, subawards, and amendments.
Ensure contract and grant documents adhere to agency standards, funding requirements, and regulatory requirements.
Support project teams in navigating contracting processes and resolving administrative issues.
Establish program objectives, key performance indicators, and actions to achieve them.
Develop, update, and monitor program policies and procedures.
Interpret and explain policies, rules, regulations, and laws to leadership or customers.
Implement corrective action plans to address program problems.
Analyze, prepare, and disseminate monthly and annual program reports.
Review budgets and recommend budgetary improvements.
Ensure program requirements comply with federal and state policies and grant requirements.
Assist in developing and training employees or agency consultants on program requirements and usage.
Coordinate and deliver communication plans and communications.
Serve as a liaison between the agency and other state and federal agencies.
Serve on management committees or governing boards.
As needed, recruit, select, onboard, train, direct, coach, and evaluate employees, and provide feedback and professional development support.
Ensure work meets quality standards, deadlines, and required procedures.

Benefits

Three medical plan options, including prescription coverage, and vision and dental plans
Wellness Rewards Program with gift card rewards for completed wellness activities
Health savings account with bi-weekly state contributions
Deferred compensation 457(b) account with employer match
Two fully funded pension plan options
Paid New Parent Leave and paid Childbirth Recovery Leave for eligible employees
Paid community service leave
Combined paid vacation, personal, and sick leave
Paid holidays
Education reimbursement program
Group life insurance
Referral bonus program
Employee assistance program with covered behavioral health visits
Public Service Loan Forgiveness qualified employer
Free parking for most positions
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