Contracts and Grants Accountant

Navajo Technical University • Crownpoint, NM

1d • Onsite

About The Position

Performs administrative and technical functions for grants, contracts, and other agreements funded by external sources. Administers and monitors the University's grants and contracts to ensure they are maintained in accordance with contractual requirements and applicable laws, regulations, policies, and procedures. The position description gives a general indication of the work and is not a comprehensive listing of all assigned duties and responsibilities.

Requirements

• Bachelor's degree in Accounting, Business Administration, or a related field.
• Three years of accounting, grant, and contract experience.
• Valid state driver's license.
• Must pass a background check with no prior felony convictions.
• Knowledge of applicable federal, state, county, and local laws, regulations, and requirements for grant and contract administration.
• Knowledge of business English, spelling, grammar, punctuation, and basic arithmetic.
• Knowledge of tribal, federal, and state auditing policies and procedures.
• Skill operating business computers and office machines in a Windows environment, specifically Word, Excel, Access, and presentation software such as PowerPoint.
• Skill developing, writing, and submitting funding proposals.
• Skill preparing reports and correspondence, preparing and administering budgets, and preparing, reviewing, and analyzing operational and financial reports.
• Skill analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
• Ability to maintain confidentiality; create and present effective reports, speeches, and presentations; work independently and meet strict timelines; make sound decisions and exercise independent judgment; analyze situations and take appropriate action; and be persuasive and tactful in controversial situations.
• Ability to interpret applicable federal, state, county, and local laws, regulations, and requirements.
• Ability to interact and maintain good working relationships with people of varying cultural and social backgrounds.
• Ability to communicate effectively in Navajo and English.

Nice To Haves

• Master's degree.

Responsibilities

• Identify and communicate potential funding opportunities to principal investigators, departmental administrators, and other support staff.
• Review proposal applications against funding-agency specifications, confirm required items and institutional documentation are included, and review proposed costs for allowability.
• Prepare bids, process specifications, test and progress reports, and other required qualifications.
• Review vendor or agency bids for conformity with grant or contract requirements and determine acceptable bids.
• Coordinate budget preparation and design with faculty for contracts, grants, and subcontract applications.
• Secure a fund number for each awarded grant or contract.
• Maintain current knowledge of institutional policies and federal requirements governing externally funded grants and contracts.
• Review and monitor project spending to ensure funds are expended in accordance with federal, state, and University regulations.
• Request additional or supplemental sponsor approvals when required by a grant or contract.
• Request or recommend amendments to, or extensions of, grants or contracts.
• Participate in program startup to help ensure compliance with funding-agency requirements.
• Ensure compliance with contractual obligations and requirements.
• Coordinate required actions on correspondence, forms, financial reports, and other documents before submission to funding agencies.
• Review official directives and correspondence to ensure University compliance with federal and state agency policies, procedures, assignments, and responsibilities.
• Organize and monitor communications between Accounting and principal investigators to ensure proposals and requests for re-funding are properly budgeted.
• Coordinate scheduled budget meetings with Accounting staff and principal investigators to support timely financial reporting for funded programs.
• Prepare SEFA and other financial reports and participate in the annual audit.
• Establish and maintain electronic and hard-copy master lists and filing systems, including backup files; research, retrieve, and assemble records upon request.
• Maintain professional and technical knowledge through research, seminars, workshops, classes, conferences, professional publications, networking, professional societies, and consultation with contracting agencies and related organizations.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time