Senior Grants and Contracts Accountant

MISSION ECONOMIC DEVELOPMENT AGENCY • San Francisco, CA

4h • $120,000 - $125,000 • Hybrid

About The Position

The Senior Grants and Contracts Accountant owns the financial side of MEDA’s grant portfolio, including general ledger accuracy, shared cost allocation, funder billing, drawdowns, and compliance. The role includes post-award grant accounting and budget modifications, and ensures compliance with funding-source administrative guidelines, timely revenue receipt, accurate financial and related reporting, and adherence to grant regulations.

This is a hybrid position based in San Francisco, California. The employee must be able to work at least four days per week in MEDA’s San Francisco office. The role reports to the Associate Director of Grants and Contracts Accounting.

Requirements

• Bachelor’s degree in accounting, finance, or a related field.
• At least 5 years of progressive nonprofit accounting experience and hands-on general ledger responsibility.
• At least 5 years of experience in grants and contracts management and accounting, including funder billing and drawdowns.
• Ability to manage a grant portfolio and monitor monthly project expenditures for alignment with approved budgets and compliance with applicable regulations.
• Demonstrated experience with cost allocation across multiple funding sources.
• Working knowledge of GAAP, Uniform Guidance, and city fiscal compliance requirements.
• Ability to prepare and review revenue journal entries, including cost reclassifications, monthly accruals, TRNA releases, deferred revenue recognition, and other adjustments.
• Knowledge of budget development and expense allocation in support of proposals and grants.
• Strong collaboration skills; nimble, flexible, and resourceful, with the ability to handle multiple responsibilities.
• Ability to prioritize multiple projects and meet tight deadlines.
• Ability to resolve complex issues quickly and collaboratively with program, finance, and operations teams.
• Strong analytical skills, including the ability to identify general ledger anomalies and trace them to their root cause.
• Advanced Excel skills, including lookups, pivot tables, and formulas.
• Experience with fund accounting software and relevant nonprofit technologies.
• Authorization to work for any employer in the United States; the employer is unable to sponsor or take over sponsorship of an employment visa.

Nice To Haves

• Experience with MIP, Sage Intacct, or similar fund accounting software.
• Experience with Salesforce.

Responsibilities

• Prepare and review grant-related journal entries, reclassifications, accruals, TRNA releases, deferred revenue recognition, and grant accounts receivable reconciliations.
• Run the monthly shared cost process and payroll allocations across funding sources, ensuring the methodology is accurate and auditable.
• Prepare and submit timely invoices, drawdowns, and financial reports to federal, state, local, and private funders in accordance with grant terms and conditions.
• Oversee and monitor grant portfolio expenditures and track grant budgets against actuals with department heads.
• Manage budget modifications, amendments, payment adjustments, and grant closeouts as needed.
• Ensure compliance with applicable federal, state, and other regulations, including 2 CFR Part 200, and with Generally Accepted Accounting Principles.
• Serve as the audit point of contact for compliance, fiscal, and single audit requests; maintain TRNA and deferred revenue grant schedules and open-item lists.
• Maintain organized records and documentation to support audit readiness.
• Perform other duties as assigned.

Benefits

• Comprehensive medical, vision, and dental insurance for employees and their dependents.
• At least 20 days of paid time off for new employees.
• Employee Assistance Program offering free financial or legal counseling to employees or their families.
• Other voluntary benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior