Senior Grants and Contracts Accountant

Mission Economic Development Agenc • San Francisco, CA

4d • Hybrid

About The Position

The Senior Grants and Contracts Accountant owns the financial side of MEDA’s grant portfolio, including general ledger accuracy, shared cost allocation, funder billing, drawdowns, and compliance. The role covers post-award grant accounting and budget modifications, and helps ensure compliance with funding-source administrative guidelines, timely receipt of revenue, accurate submission of financial and related reports, and adherence to grant regulations.

This is a hybrid position based in San Francisco, California. Candidates must be able to work at least four days per week in MEDA’s San Francisco office. The role reports to the Associate Director of Grants and Contracts Accounting.

Requirements

• Bachelor’s degree in accounting, finance, or a related field.
• At least 5 years of progressive nonprofit accounting experience with hands-on general ledger responsibility.
• At least 5 years of grants and contracts management and accounting experience, including funder billing and drawdowns.
• Ability to manage a grant portfolio and monitor monthly project expenditures for alignment with approved budgets and compliance requirements.
• Demonstrated experience with cost allocation across multiple funding sources.
• Working knowledge of GAAP, Uniform Guidance, and city fiscal compliance requirements.
• Experience preparing and reviewing revenue journal entries, including cost reclassifications, monthly accruals, TRNA releases, deferred revenue recognition, and other adjustments.
• Knowledge of budget development and expense allocation to support proposals and grants.
• Strong collaboration skills; nimble, flexible, and resourceful, with the ability to wear many hats.
• Ability to prioritize multiple projects and meet tight deadlines.
• Ability to resolve complex issues quickly and collaboratively with programs, finance, and operations.
• Strong analytical skills, including the ability to identify general ledger anomalies and trace them to root causes.
• Advanced Excel skills, including lookups, pivot tables, and formulas.
• Experience with fund accounting software and relevant nonprofit technologies.

Nice To Haves

• Experience with MIP, Sage Intacct, or similar fund accounting software.
• Experience with Salesforce.

Responsibilities

• Prepare and review grant-related journal entries, reclasses, accruals, TRNA releases, deferred revenue recognition, and grant accounts receivable reconciliations.
• Run the monthly shared-cost process and payroll allocations across funding sources, maintaining an accurate and auditable methodology.
• Prepare and submit timely invoices, drawdowns, and financial reports to federal, state, local, and private funders in accordance with grant terms and conditions.
• Oversee and monitor grant portfolio project expenditures and track grant budgets versus actuals with department heads.
• Manage budget modifications, amendments, payment adjustments, and grant closeouts as needed.
• Ensure compliance with relevant federal, state, and other regulations, including 2 CFR Part 200, as well as Generally Accepted Accounting Principles.
• Serve as the audit point of contact for compliance, fiscal, and single audit requests; maintain TRNA and deferred revenue grant schedules and open-item lists.
• Maintain organized records and documentation to facilitate audit readiness.
• Perform other duties as assigned.

Benefits

• Comprehensive medical, vision, and dental insurance for employees and their dependents.
• At least 20 days of paid time off for new employees.
• Employee Assistance Program offering free financial or legal counseling to employees or their families.
• Other voluntary benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior