Office Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent required
• Proficiency with Microsoft Office, especially Outlook and Excel
• Ability to prioritize multiple responsibilities and meet deadlines
• Strong verbal and written communication skills
• Professional telephone etiquette and customer service skills
• Ability to work independently with minimal supervision
• Ability to maintain confidentiality
• Positive, team-oriented attitude with a willingness to assist wherever needed
• Knowledge of accounts payable procedures and office administration
• Must be authorized to legally work within the United States of America
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.
• Ability to communicate effectively in person, by telephone or electronically.

Nice To Haves

• Associate degree or accounting coursework
• Two or more years of accounts payable, bookkeeping, receptionist or administrative experience preferred
• Experience with computerized accounting software

Responsibilities

• Greet visitors professionally and courteously.
• Answer and direct incoming phone calls.
• Receive, sort, and distribute incoming mail and deliveries.
• Prepare outgoing mail and packages.
• Maintain a clean, organized, and welcoming reception area.
• Provide exceptional customer service to employees, clients, vendors, and visitors.
• Order and maintain office and kitchen supplies.
• Assist with meeting room preparation and office events.
• Coordinate service requests with office vendors and building management.
• Assist with employee onboarding and office setup.
• Support the Accounting department with administrative tasks.
• Review vendor invoices for accuracy and proper supporting documentation.
• Code invoices to the appropriate general ledger accounts and obtain required approvals.
• Enter invoices into the accounting system accurately and in a timely manner.
• Prepare weekly payment batches, including ACH payments and wire transfers.
• Respond to vendor inquiries professionally and promptly.
• Process employee expense reimbursements in accordance with company policy.
• Assist with month-end accounts payable close activities.

Benefits

• medical
• dental
• vision
• life insurance coverages
• short and long-term disability
• 401(k)-plan retirement investment
• 11 paid holidays
• paid time off (PTO)