Talent Acquisition & Onboarding Coordinator

Effortless Office•Las Vegas, NV

2d•$55,000 - $60,000•Remote

About The Position

The Talent Acquisition & Onboarding Coordinator partners with the Experience Manager to attract, hire, onboard, and develop employees. The role supports the full hiring lifecycle, including candidate screening and interviews, background and reference checks, offer letters, and candidate communications. It coordinates onboarding and new hire training, tracks 45-day and 90-day performance reviews, and manages the annual company review cycle from kickoff through completion. The position requires careful attention to detail and confidentiality and aims to provide a consistent, welcoming experience for candidates and employees. Effortless Office is a Hybrid Managed Services Provider focused on customer experience, delivering and supporting secure cloud solutions and managed IT and network services. The company describes itself as collaborative, values employee development and continuous improvement, and is committed to diversity, inclusion, and belonging. This position is 100% remote, reports to the Experience Manager, and is scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m. PST. Compensation is $55,000–$60,000 annually.

Requirements

At least 3 years of experience in recruiting, talent acquisition, onboarding, or HR coordination.
Experience conducting interviews, background checks, and reference checks.
Working knowledge of employment practices related to hiring, background screening, and recordkeeping, such as EEO, FCRA, and Form I-9.
Proficiency in Microsoft 365, including Outlook, Teams, Word, and Excel.
Demonstrated ability to handle sensitive and confidential information with discretion.
Exceptional organizational skills and attention to detail, including the ability to manage multiple candidates and deadlines.
Strong written and verbal communication skills and a warm, professional approach with candidates and employees.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or a related field; equivalent experience will be considered.
aPHR, PHR, or SHRM-CP certification.
Experience with applicant tracking systems (ATS), HRIS, or PEO platforms.
Experience in an IT, Managed Service Provider (MSP), or technology services environment.

Responsibilities

Partner with the Experience Manager and hiring managers to understand staffing needs and post openings on job boards and other recruiting channels.
Screen resumes and applications and conduct initial screening interviews via Microsoft Teams.
Schedule and coordinate interviews, participate in interviews, and gather feedback from hiring teams.
Communicate professionally and promptly with candidates and keep candidate records accurate and current.
Initiate and track background checks and ensure they are completed and cleared before a new hire’s start date.
Conduct reference checks and summarize findings for the Experience Manager and hiring manager.
Prepare and send offer letters, track acceptances, and confirm start dates with new hires and managers.
Handle candidate and employee information confidentially and in accordance with company policy and employment regulations.
Coordinate onboarding from offer acceptance through the first 90 days, including timely and accurate completion of new hire paperwork and PEO enrollment.
Coordinate with hiring managers, IT, and Accounting to ensure new hires have necessary equipment, system access, and information on their first day.
Schedule and facilitate new hire orientation and training on company policies, core values, and EOS practices.
Track completion of required new hire training, including security awareness training.
Serve as a resource for new hires during their first weeks.
Schedule, track, and process 45-day and 90-day performance reviews for new hires and ensure timely completion.
Prepare review materials for managers and follow up on outstanding or overdue reviews.
Manage the annual company review cycle, including timelines, communications, manager reminders, and completion tracking.
Maintain review documentation and report completion status and trends to the Experience Manager.
Maintain organized, accurate, and confidential employee and hiring records.
Develop and refine templates, checklists, and processes to create a consistent experience for candidates, new hires, and managers.
Support employee engagement initiatives and other HR projects as needed.