Talent Acquisition Coordinator

Consigli Construction • Milford, MA

17h • $65,000 - $75,000

About The Position

The Talent Acquisition Coordinator is a key member of the Talent Acquisition team and reports directly to the Director of Talent Acquisition. The role coordinates and supports the full recruitment process, including candidate scheduling, interview logistics, travel arrangements, recruitment reporting, and administrative support. The coordinator serves as an important point of contact for candidates, hiring managers, and recruiters, helping provide a seamless candidate experience and supporting the success of the Talent Acquisition function.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field.
• At least 2 years of recruiting coordination, human resources, administrative, or related experience is preferred.
• Proficiency in Microsoft Office Suite, with advanced PowerPoint, Excel, and Outlook skills.
• Experience with an Applicant Tracking System (ATS), such as Workable.
• Strong verbal and written communication skills.
• Exceptional organizational and time management abilities.
• Highly detail-oriented, with strong accuracy and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving and critical-thinking skills.
• Self-motivated, with the ability to work independently and take initiative.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong customer service and relationship-building skills.
• Collaborative team player with a focus on partnership and teamwork.
• Proficiency in data analysis, reporting, and dashboard preparation.
• Strong presentation and project coordination skills.

Nice To Haves

• Experience with LinkedIn Recruiter or other sourcing platforms is preferred.
• Experience generating reports and working with recruiting or HR data is preferred.

Responsibilities

• Serve as a primary point of contact for candidates throughout the recruitment process.
• Coordinate interview scheduling and logistics between candidates, hiring managers, and interview teams.
• Develop and manage interview agendas and candidate itineraries.
• Coordinate candidate communications, including interview confirmations, reminders, status updates, and follow-up correspondence.
• Arrange candidate travel and related logistics as needed.
• Coordinate executive travel and calendar management for recruiting leadership.
• Create and update presentations for recruiting initiatives, career fairs, campus events, and other talent acquisition programs.
• Maintain market salary benchmarking and compensation tracking information.
• Manage job postings within the Workable Applicant Tracking System (ATS), ensuring positions are posted accurately and job descriptions remain current.
• Perform regular audits and updates of active job postings.
• Maintain workforce development partnership contacts and recruiting resources.
• Assist with LinkedIn recruiting efforts, employer branding initiatives, and recruiting-related communications.
• Monitor recruiting inboxes and respond promptly to candidate and hiring manager inquiries.
• Generate and distribute recruiting, hiring, and workforce reports using the ATS and HR systems.
• Compile and analyze recruiting metrics, including time-to-fill, source effectiveness, interview activity, offer acceptance rates, and hiring trends.
• Prepare recruiting dashboards and reports for Recruiting and HR leadership.
• Track staffing metrics, including hires, terminations, intern conversions, and other talent acquisition data.
• Support workforce planning and recruiting analytics initiatives.
• Assist with offer preparation and coordination, including collecting approvals and supporting pre-employment activities.
• Assist with onboarding coordination to ensure a smooth transition from candidate to new hire.
• Maintain accurate candidate records and recruiting data within the ATS.
• Ensure compliance with company policies, hiring procedures, and applicable employment regulations.
• Assist with special projects and other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level