Talent Acquisition Coordinator

Ampact•Minneapolis, MN

1d•$50,000 - $53,200

About The Position

The Talent Acquisition Coordinator provides administrative and operational support to the Talent Acquisition function responsible for recruiting AmeriCorps members. The role coordinates candidate processes and recruiting activities, maintains accurate applicant and hiring records, supports interview and placement logistics, and helps deliver an organized, timely, and positive candidate experience from application through offer and transition to onboarding. The coordinator supports candidate communications and interviews, monitors recruiting queues, tracks candidates and outstanding actions, and assists with high-volume and peak-season recruiting activities. The position also maintains recruiting information in applicant tracking and HR systems, audits records, prepares routine reports, supports recruiting technology and process improvements, and coordinates regional sourcing activity with program and Talent Acquisition staff. The role supports required pre-hire documentation and compliance processes and handles sensitive information confidentially. The position requires local and statewide travel as needed, effective communication in multiple settings, use of current and emerging technology, and the ability to transport objects up to 25 pounds. Ampact states it will make reasonable accommodations as possible to enable employees to perform essential functions.

Requirements

Associate’s degree in human resources, Business Administration, Communications, or a related field, or equivalent relevant experience.
At least 2 years of experience in talent acquisition, recruiting coordination, human resources, customer service, program administration, or a related administrative support role.
Experience working with an applicant tracking system, HRIS, CRM, or similar technology.
Experience supporting high-volume recruiting or hiring processes.
Strong administrative and organizational skills with exceptional attention to detail and accuracy.
Ability to manage high-volume activity, multiple priorities, and time-sensitive deadlines.
Strong written and verbal communication skills and a professional, candidate-centered service orientation.
Ability to build effective working relationships and collaborate across departments, programs, and geographic locations.
Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams.
Ability to learn and effectively use applicant tracking, HRIS, scheduling, and other recruiting technologies.
Strong problem-solving skills and ability to recognize when issues require escalation.
Ability to handle confidential and sensitive candidate and organizational information with discretion.
Ability to work independently while contributing effectively in a collaborative, fast-paced team environment.
Ability to travel locally and statewide as needed to attend meetings.
Ability to transport moderately heavy objects up to 25 pounds.

Nice To Haves

Bachelor’s degree preferred.
Experience with AmeriCorps programs, national service, education, or nonprofit organizations preferred.

Responsibilities

Provide administrative support through the AmeriCorps member recruitment process, including application review workflow, interview scheduling, candidate communications, offer coordination, and pre-hire follow-up.
Monitor shared Talent Acquisition inboxes and recruiting queues, respond to routine candidate inquiries, and route questions or issues to the appropriate team member.
Coordinate interviews among candidates, trained interviewers, program staff, and other stakeholders, including scheduling, communications, and preparation of materials.
Track candidates through recruiting stages and follow up on outstanding actions to support timely progress and a positive candidate experience.
Support high-volume and peak-season recruiting, including hiring campaigns, recruitment events, virtual information sessions, and candidate outreach.
Assist with candidate placement and hiring logistics, coordinate next steps and the transition to onboarding, and escalate concerns or process exceptions as appropriate.
Enter, update, and maintain candidate, requisition, interview, offer, and placement information in designated applicant tracking and HR systems.
Audit recruiting records, identify discrepancies, and coordinate corrections to ensure data accuracy, completeness, and consistency.
Maintain recruiting documentation, electronic files, templates, trackers, and shared resources in accordance with organizational standards.
Prepare routine recruiting reports and dashboards tracking application volume, interview activity, conversion rates, offers, acceptances, vacancies, and progress toward hiring goals.
Assist with system testing, process improvements, and implementation of Talent Acquisition technology or functionality.
Coordinate with regional program leaders and Talent Acquisition staff to identify recruitment needs, priority vacancies, and geographic sourcing opportunities aligned with hiring goals.
Set up, publish, and manage regional sourcing posts across approved platforms, job boards, community networks, and other channels, ensuring accurate program information, geographic targeting, and consistent messaging.
Monitor and maintain active sourcing posts by updating content, refreshing postings, tracking expiration dates, and adjusting posting activity with Talent Acquisition staff.
Track and report on sourcing post activity and effectiveness, including applicant response and engagement.
Maintain recruiting records and documentation in accordance with organizational policies, AmeriCorps requirements, and applicable record-retention practices.
Support completion and tracking of required pre-hire steps, documentation requests, audits, and reviews with HR Operations, Compliance, and Program teams.
Maintain confidentiality of candidate, member, employee, and organizational information.
Provide administrative support for Talent Acquisition meetings, team resources, and departmental projects.
Perform other duties as assigned.
Travel locally and statewide as needed to attend meetings.
Communicate effectively with people and groups in multiple settings within and outside the organization.
Effectively use existing and emerging technology to achieve required results.
Transport moderately heavy objects up to 25 pounds.