TALENT ACQUISITION COORDINATOR

Nox Group•Phoenix, AZ

About The Position

At Nox Group, the Talent Acquisition Coordinator serves as the operational backbone of the Talent Acquisition function, owning execution and coordination of the offer-to-hire process. The role ensures offers, candidate coordination, pre-onboarding documentation, compliance requirements, and onboarding readiness are managed accurately, efficiently, and consistently. The coordinator owns each candidate from recruiter hand-off through signed offer, verified pre-onboarding requirements, and a clean transition to hired status in Greenhouse Recruiting (GHR), proactively removing barriers and helping drive hiring velocity, quality, and a positive candidate experience. This safety-sensitive position supports professional hires and partners daily with support groups such as Onboarding, Payroll, Human Resources, People Experience, and the Operations Executive Assistant Team. Applicable policies, including drug testing and background checks, apply.

Requirements

3–5 years of experience in recruiting coordination, talent acquisition operations, human resources, or a highly organized administrative role is preferred.
Experience working within an Applicant Tracking System (ATS).
Strong organizational skills and ability to manage a high-volume, variable workload accurately and urgently.
Ability to take ownership of processes, complete tasks, and proactively identify and resolve issues that could delay hiring.
Strong problem-solving and critical-thinking skills, including identifying inefficiencies and proposing practical solutions.
Strong attention to detail when managing offer documentation, compensation details, approvals, candidate information, and ATS data integrity.
Ability to coordinate effectively across recruiters, hiring managers, HR, compensation, and other internal stakeholders.
Strong sense of urgency and ability to prioritize time-sensitive hiring activities and candidate needs.
Excellent written and verbal communication skills for clear, professional, and timely communication with candidates and internal stakeholders.
Ability to work independently, exercise sound judgment, and know when to act, recommend a solution, or escalate an issue.
Process-minded approach and interest in simplifying workflows, reducing bottlenecks, and improving recruiting effectiveness.
This is a safety-sensitive position; applicable policies, including drug testing and background checks, apply.

Nice To Haves

Greenhouse Recruiting experience is highly preferred.
Working knowledge of recruiting and HR processes, with experience supporting offer management, pre-employment, onboarding, or full-cycle recruiting is preferred.
Bilingual ability is a plus.

Responsibilities

Provide a high level of customer service to candidates and internal stakeholders.
Identify bottlenecks, recurring issues, and improvement opportunities in the offer-to-hire process; recommend solutions and partner with Talent leadership to implement recruiting best practices.
Help document and maintain offer-management and pre-onboarding operating procedures.
Own the end-to-end offer process in Greenhouse Recruiting, from recruiter hand-off through signed offer and transition to hired status.
Manage offer generation and compliance verification, pre-hire documentation collection, hire execution and handoff to the onboarding team, new-hire pipeline tracking and status management, and New Hire Orientation readiness and onboarding tracking.
Identify and resolve issues that could delay offers, start dates, or candidate progression.
Collect, validate, and track required pre-hire documentation for professional hires, including OSHA 10/30 credentials, per diem documentation, and other required pre-employment documents, ensuring requirements are complete before transition to the onboarding team.
Support pre-onboarding candidate and applicant communications and assist talent acquisition specialists during the offer stage.
Verify that information flows correctly from the applicant tracking system to the appropriate teams, including payroll employee referral reporting.
Collaborate daily with Onboarding, Payroll, Human Resources, People Experience, and the Operations Executive Assistant Team.
Serve as the first line of support for questions about offer-management and pre-onboarding Talent Acquisition procedures and best practices.
Track offer-stage activity and provide visibility into offer status, aging, acceptance, and hiring progress.