Talent Acquisition Coordinator

Reformation • Los Angeles, CA

8d • Hybrid

About The Position

This is a hybrid role based in Los Angeles, with four days per week in office at our Vernon and Culver City locations as needed. The Talent Acquisition Coordinator will own full-cycle recruiting for entry-level corporate roles across all departments, including Merchandising, Ecommerce, and Supply Chain. This includes intake with hiring managers, sourcing, screening, and managing candidates through offer. The role also supports internal mobility by managing internal applicants and building a pipeline from our retail stores into corporate roles. The coordinator will own interview scheduling end to end, including complex multi-panel loops, calendar invites, and room bookings. They will serve as the first point of contact for candidates, sending timely updates and thoughtful declines, and keeping candidates engaged between rounds. Additionally, the role involves supporting hiring managers and interview panels with prep materials and candidate packets, and following up on Greenhouse scorecards to keep hiring moving. Building and maintaining strong cross-functional relationships, coordinating candidate travel, recruiting events, and candidate gifting are also key responsibilities. The coordinator will post roles in a timely manner to access deep candidate pools, and monitor job listings for accuracy and responsiveness. Partnering with agency recruiters, including logging submissions in Greenhouse, tracking agreements, and routing invoices, is also part of the role. Managing offer letters and the handoff to onboarding, and serving as the Greenhouse ATS administrator (building jobs, interview plans, scorecards, email and offer templates, managing user permissions, and keeping data accurate) are crucial. The role also includes building and maintaining recruiting reports for the TA team and leadership, and handling additional talent acquisition related projects as assigned.

Requirements

• Bachelor’s degree preferred
• 2+ years of experience in recruiting coordination or talent acquisition support
• 1-2 years of full-cycle recruiting experience, ideally for entry-level or high-volume roles
• Hands-on ATS experience; Greenhouse highly preferred
• Attention to detail and accuracy are critical
• Exceptional calendar management skills in Google Workspace
• Strong organizational skills and the ability to manage multiple priorities and shifting deadlines
• Comfortable operating in a fast-paced, rapidly-growing workplace

Responsibilities

• Own full-cycle recruiting for entry-level corporate roles across all departments, including Merchandising, Ecommerce, and Supply Chain: intake with hiring managers, sourcing, screening, and managing candidates through offer
• Support internal mobility by managing internal applicants and building a pipeline from our retail stores into corporate roles
• Own interview scheduling end to end, including complex multi-panel loops, calendar invites, and room bookings
• Serve as the first point of contact for candidates, sending timely updates and thoughtful declines and keeping candidates engaged between rounds
• Support hiring managers and interview panels with prep materials and candidate packets, and follow up on Greenhouse scorecards to keep hiring moving
• Build and maintain strong cross-functional relationships
• Coordinate candidate travel, recruiting events, and candidate gifting
• Post roles in a timely manner to access deep candidate pools, and monitor job listings for accuracy and responsiveness
• Partner with our agency recruiters: log submissions in Greenhouse, track agreements, and route invoices
• Manage offer letters and the handoff to onboarding
• Serve as our Greenhouse ATS administrator: build jobs, interview plans, scorecards, and email and offer templates, manage user permissions, and keep data accurate
• Build and maintain recruiting reports for the TA team and leadership
• Handle additional talent acquisition related projects as assigned

Benefits

• Employer-sponsored private medical, dental, and vision insurance
• Commuter benefits
• Competitive paid time off policies including vacation, sick leave, and company holidays
• Retirement planning support with the option to invest in Environmental Social Governance-aligned funds
• Access to fertility care support through Carrot
• Up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment
• Donations to community efforts on a yearly basis
• Clothing discount
• Culture events (like our annual Ref Values week and Volunteer Time Off)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree