Talent Acquisition Coordinator

Aston Carter • Brookfield, WI

3d • $20 - $21 • Onsite

About The Position

The Talent Acquisition Coordinator supports the recruiting team by coordinating interviews, managing preboarding and onboarding activities, maintaining accurate data in HR systems, and ensuring recruitment processes align with company policies and employment laws. The role focuses on providing a smooth, professional experience for candidates and new hires and delivering service-oriented support to internal stakeholders.

This is a long-term contract position based fully onsite in Brookfield, Wisconsin, Monday through Friday. The coordinator works collaboratively with another coordinator and supports approximately seven recruiters in a fast-paced, dynamic environment. The position may have the potential to transition to a permanent role.

Requirements

• Bachelor’s degree or equivalent experience in Human Resources, Business Administration, or a related field.
• At least 1 year of experience in recruiting coordination, human resources, or administrative support.
• Experience with an Applicant Tracking System (ATS) or Human Capital Management (HCM) platform.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel, and strong calendar management skills.
• Ability to manage competing priorities with urgency in a fast-paced, dynamic work environment.
• Strong organizational skills and attention to detail and accuracy.
• Excellent written and verbal communication skills, with professionalism and clarity.
• Customer service-oriented approach when working with candidates and internal stakeholders.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Collaborative and adaptable working style with a proactive, solutions-oriented mindset.
• Experience in HR administration, recruitment, and onboarding processes.
• Ability to coordinate and schedule interviews across multiple time zones and departments.

Nice To Haves

• Workday experience is strongly preferred.
• Background in talent acquisition, human resources, recruitment, or administrative support.
• Experience providing administrative support to multiple stakeholders or team members simultaneously.
• Familiarity with applicant tracking systems and HR processes related to contingent workers.
• Experience working with relocation partners or supporting relocation logistics.
• Strong interpersonal skills and ability to build effective relationships with candidates, recruiters, and hiring teams.
• Ability to generate and interpret reports related to employee referrals and recruiting activities.
• Comfort working in a highly collaborative team environment and supporting shared goals.
• Interest in long-term opportunities with potential conversion to a permanent role.

Responsibilities

• Manage preboarding tasks to prepare new hires for their first day and support a seamless transition into the organization.
• Maintain accurate, up-to-date data in Workday, the organization’s Human Capital Management platform.
• Coordinate and schedule interviews among candidates, hiring managers, and interview teams across time zones and departments.
• Communicate with candidates throughout the interview process, providing timely updates and maintaining a positive candidate experience.
• Arrange candidate travel and accommodations in accordance with company policy.
• Coordinate hiring processes for contingent workers, including onboarding support and compliance with company policies and legal requirements.
• Monitor employee referrals and generate reports to track and triage outstanding referrals.
• Ensure recruitment activities comply with employment laws and company policies.
• Provide scheduling, coordination, and administrative support to approximately seven recruiters.
• Work with relocation partners to support candidate and new-hire relocation needs.
• Provide administrative and HR support for recruiting, onboarding, and candidate management.
• Schedule appointments and manage calendars for hiring managers and recruiters.
• Provide customer service-oriented support to candidates, recruiters, and internal stakeholders.
• Collaborate with another Talent Acquisition Coordinator to share workload and maintain consistent processes.

Benefits

• Medical insurance, if eligible.
• Dental insurance, if eligible.
• Vision insurance, if eligible.
• Critical Illness, Accident, and Hospital benefits, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life insurance and AD&D coverage for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off/leave, which may include PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Career Level: Entry Level