Talent Acquisition Coordinator

Portus LLC•Denver, CO

14h•$0 - $25

About The Position

The Talent Acquisition Coordinator helps lead recruiting for all Zellis hiring, from corporate roles to on-site positions across its portfolio. Working with the VP of Human Resources, the coordinator owns the day-to-day recruiting process, including managing the ADP applicant tracking system, partnering with hiring managers, and moving candidates from initial contact through offer and background check. The coordinator serves as a first point of contact for candidates and a trusted partner to hiring managers. The role involves posting and refreshing openings, sourcing and screening applicants, scheduling interviews, clarifying role needs, preparing offer letters, coordinating background screening, and keeping candidates and hiring managers informed. Zellis hires at scale and staffing needs may change quickly, so the coordinator maintains organized requisitions, accurate data, and clear communication while seeking ways to improve sourcing, speed, process efficiency, and candidate experience. The position requires working knowledge of full-cycle recruiting, applicant tracking systems, employment laws, and recruiting metrics. It also involves handling confidential information, maintaining applicant records, and supporting a professional, hospitality-grade candidate experience. The role is based in an office environment and may involve minimal driving for bank visits, auditor meetings, or occasional property visits.

Requirements

2–4 years of recruiting or talent acquisition experience.
Experience managing an applicant tracking system.
Experience coordinating with hiring managers and managing multiple open requisitions simultaneously.
Working knowledge of full-cycle recruiting, including sourcing, screening, interviewing, offers, and background screening.
Knowledge of EEO, ADA, federal, state, and local employment and hiring laws, including background-check requirements.
Ability to partner effectively with hiring managers and influence hiring decisions using data and clear communication.
Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, and comfort with social media and job-board platforms.
Exceptional written and verbal communication, interpersonal, and active listening skills.
Strong organizational skills and ability to manage multiple open positions and deadlines simultaneously.
Ability to handle confidential information with discretion, professionalism, and sound judgment.

Nice To Haves

Experience with ADP Workforce Now or ADP recruiting tools.
Experience preparing offer letters and coordinating background checks.
Experience in property management, multifamily housing, or another high-volume, distributed-workforce industry such as retail, hospitality, or healthcare.
Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent professional experience.
SHRM-CP, PHR, or recruiting certification.
Bilingual English/Spanish.

Responsibilities

Help lead recruiting for corporate and on-site hiring, partnering with the VP of Human Resources to prioritize openings and meet staffing needs.
Manage the ADP applicant tracking system, including creating and maintaining requisitions, posting jobs, moving candidates through workflow stages, and keeping records current.
Coordinate with hiring managers to clarify role requirements, interview plans, timelines, and candidate feedback, and update them on pipeline status.
Write, post, and refresh job advertisements on job boards, social media, and other channels.
Source candidates through job boards, networking, referrals, community partnerships, and direct outreach.
Review applications and resumes, conduct phone screens, and assess applicants against role requirements and Zellis values.
Schedule and coordinate interviews and provide candidates with a professional experience throughout the process.
Prepare and issue offer letters using Zellis templates, confirming role, location, supervisor, pay, and start date with hiring managers and the VP of Human Resources.
Coordinate background checks and screening, track results, and communicate status to candidates and hiring managers.
Communicate promptly and professionally with candidates, including updates and declination notices.
Hand off accepted offers to HR for onboarding and ensure hiring information is complete and accurate.
Ensure recruiting activity complies with EEO, ADA, Fair Housing, and applicable federal, state, and local employment laws; maintain applicant records according to retention requirements.
Track and report recruiting metrics, including open requisitions, time-to-fill, source effectiveness, and offer acceptance, and recommend improvements.
Identify opportunities to improve and automate recruiting processes and document procedures and best practices.