Talent Acquisition Coordinator

bp•Chicago, IL

1d•$55,000 - $75,000•Hybrid

About The Position

The Talent Acquisition Coordinator manages day-to-day operational activities for the Talent Acquisition function, supporting efficient, compliant, and cost-effective recruiting. The role oversees vendor invoicing and administration, recruiting spend tracking, audits, reporting, and process documentation, and serves as an operational liaison to external partners such as Indeed and background screening providers. It also provides administrative support to recruiters and hiring managers, including offer and onboarding assistance during periods of high hiring volume or recruiter capacity constraints. The coordinator identifies and resolves operational issues, ensures compliance with established processes, maintains accurate records, and supports vendor accountability and financial accuracy. The role also contributes to process improvements, system enhancements, and a positive hiring experience for candidates, recruiters, and business stakeholders. This position is hybrid, with no travel expected and no relocation assistance.

Requirements

At least 2 years of experience in recruiting coordination, human resources, talent acquisition operations, payroll, finance, or administrative support.
Experience managing invoices, budgets, expense tracking, or vendor payments.
Experience working with external vendors and internal stakeholders to resolve issues and ensure service delivery.
Experience maintaining accurate records, conducting audits, and supporting compliance-related processes.
Experience supporting high-volume administrative processes in a fast-paced environment.
Strong proficiency in Microsoft Excel, including data tracking, analysis, and reporting.
Ability to manage invoicing, expense reconciliation, and financial tracking processes.
Ability to perform audits, identify discrepancies, and ensure data accuracy.
Strong reporting and record management capabilities.
Ability to learn and navigate multiple systems and technologies simultaneously.
Attention to detail, organization and prioritization, customer focus, problem solving, and collaboration.

Nice To Haves

Associate's or Bachelor's degree in Human Resources, Education, Business Administration, Organizational Development, or a related field.
Experience with talent acquisition processes, recruiting systems, or onboarding activities.
Experience working with applicant tracking systems (ATS), HR systems, and vendor management platforms.

Responsibilities

Manage Talent Acquisition vendor invoices and payment processing, ensuring accuracy, approval, and timely submission.
Track and reconcile recruiting expenditures, including advertising spend, vendor costs, and other Talent Acquisition investments.
Assist with budget tracking, spend reporting, and invoice audits.
Serve as the operational contact for recruiting vendors, including Indeed and background screening providers.
Coordinate vendor issue resolution, billing inquiries, account administration, and ongoing support.
Monitor vendor performance and support optimization efforts.
Administer the employee referral bonus program, including eligibility verification and payment coordination.
Audit background checks, recruiting spend, invoices, referral bonus payments, and other recruiting activities for accuracy, compliance, and appropriate controls.
Maintain recruiting records and documentation in accordance with company policies and procedures.
Provide recruiting operations guidance and administrative support to recruiters and other stakeholders.
Support offer and onboarding activities during periods of high hiring volume or recruiter capacity constraints, helping candidates through offer acceptance, pre-employment requirements, and onboarding.
Produce and maintain recruiting operational reports and records.
Identify and support opportunities to streamline processes, improve data accuracy, and reduce administrative burden.
Support implementation of process improvements, system enhancements, and operational best practices.

Benefits

Flexible working options may be available.
Paid vacation of 120–240 hours per year for full-time employees, depending on years of relevant industry experience.
9 paid holidays per year and 2 personal choice holidays.
Up to 8 weeks of paid parental leave for the birth or adoption of a child.
Discretionary annual bonus program.
Long-term incentive program.
Retirement benefits, including a 401(k) matching program; a pension may be available to eligible employees.
Health, vision, and dental insurance.
Life insurance and short-term and long-term disability coverage.
Reasonable accommodation for individuals with disabilities during the application or interview process, in performing essential job functions, and in receiving employment benefits and privileges.