Coordinator, Talent Acquisition

City of Fort Collins•Fort Collins, CO

About The Position

The City of Fort Collins is seeking a Coordinator, Talent Acquisition to support recruiting while the City replaces its core Finance, HR, Payroll, and Budget systems with a new enterprise platform. This is a limited-term position expected to last three years, with the possibility of extension depending on project needs. The Coordinator will work alongside recruiters and hiring managers, many of whom are dedicating time to the implementation, and will help keep day-to-day recruiting operations running smoothly through the transition. Under the direction of the Talent Acquisition Manager, the Coordinator collaborates with Recruiters, Hiring Managers, HR Business Partners, candidates, and other internal partners to coordinate hiring activities and support effective recruitment outcomes. The role includes administering the applicant tracking system, coordinating recruitment and onboarding processes, communicating with candidates and hiring teams, and preparing approved offer documents. The City notes that tools used in the role may change during the assignment, so the position calls for adaptability and a willingness to learn.

Requirements

Three years of experience in human resources, talent acquisition, or a related area, or a combination of experience and education.
Knowledge of recruitment methods, candidate sourcing approaches, screening processes, interview coordination, and selection procedures.
Knowledge of applicable employment policies, equal employment opportunity principles, nondiscrimination requirements, and fair and consistent hiring practices.
Knowledge of applicant tracking systems, online job boards, scheduling tools, and other technologies used to facilitate recruitment activities.
Ability to support fair, consistent, and accessible recruitment activities that promote equal opportunity for candidates.
Skill coordinating recruitment activities, interviews, candidate communications, and hiring timelines across multiple vacancies while being mindful of the candidate experience.
Ability to communicate clearly and concisely, verbally and in writing.
Ability to read and understand City and department policies, regulations, rules, and standard operating procedures.
Experience with routine software and business applications, including word processing, spreadsheets, presentation software, and databases.
Ability to establish and maintain effective working relationships with City employees, representatives of other agencies and organizations, and members of the community.
Demonstrated cultural competence in working with people of diverse identities, perspectives, and cultural backgrounds.
Strong learning orientation and ability to adapt to changing issues and trends.
Must reside in the State of Colorado.

Responsibilities

Administer and maintain the Applicant Tracking System, including requisition configuration, job posting setup, workflow management, and candidate status updates.
Enter, review, and process requisitions, job postings, and related documentation for accuracy.
Ensure recruitment administration and onboarding activities comply with applicable federal and state employment laws, City Code, personnel policies, procedures, and established guidelines.
Communicate with applicants, hiring managers, recruiters, and department contacts about hiring processes, required documentation, and next steps.
Oversee onboarding processes and online forms to support a seamless transition for new employees.
Respond to applicant and hiring-manager questions, resolve routine process issues, and direct complex matters to appropriate staff.
Monitor outstanding hiring actions and follow up with appropriate parties to obtain required information, approvals, or documentation.
Follow up on pre-employment activities, including background checks, drug screenings, and other applicable employment requirements.
Prepare and issue approved offer letters and related employment documents, ensuring accuracy of compensation, employment terms, benefits information, relocation details, and other applicable provisions.
Enhance hiring managers’ capabilities in effectively using Applicant Tracking Software.
Perform other duties as assigned to support Human Resources department goals during the ERP implementation.

Benefits

Medical, dental, and vision coverage for the employee and eligible family members, beginning the first of the month after hire.
Paid vacation, paid holidays, and sick leave.
An additional one-time bank of 40 PTO hours for new, full-time Classified and Unclassified Management hires.
Retirement benefits with company contributions after a six-month probation period and immediate vesting.
Flexible spending accounts for medical expenses, dependent care, or both.
Employee Assistance Program offering counseling and legal and financial assistance.
Life insurance and short-term and long-term disability.
Wellness program and workout facilities.
Employee and family onsite health clinic.
Learning and development opportunities at all organizational levels, with opportunities for career mobility.
Collaborative work environment.