Procurement Coordinator, Office of the Agency Chief Contracting Officer

City of New York • Long Island City, NY

1d

About The Position

The Procurement Coordinator works in the Finance Division of the NYC Health Department, which is responsible for the agency’s finance, contracting, procurement, payroll, and revenue functions. Under general supervision, with some latitude for independent initiative and decision making, the role performs work of moderate difficulty purchasing goods, services, and/or construction and processing procurement documents and contracts. The coordinator manages procurement actions from assignment through contract or purchase order registration, ensures compliance with Agency and Citywide requirements, and works with vendors and contractors to obtain documents and approvals.

The position also conducts open market research, participates in meetings about its contract or purchase order portfolio, maintains accurate system statuses, and performs special projects and related work as required.

Requirements

• Meet one of the stated Procurement Analyst qualification pathways: a bachelor’s degree; or an associate degree or 60 college credits plus 12 months of qualifying full-time professional experience; or a high school diploma or equivalent plus two years of qualifying full-time professional experience; or an equivalent combination of education and experience.
• Qualifying experience may be in procurement of goods, services, construction, or construction-related services, or professional, technical, or administrative work in contract negotiation or management.
• Candidates must have at least a four-year high school diploma or its educational equivalent.
• For placement at Assignment Level II, candidates must, after meeting the minimum requirements, have either one year served at Assignment Level I or one additional year of the specified qualifying experience.

Nice To Haves

• Strong analytical and organizational skills.
• Ability to adapt to a fast-paced work environment and changing needs and priorities.
• Strong written, oral, and interpersonal skills.
• Knowledge of NYC Procurement Policy Board Rules, the NYC PASSPort System, and the NYC Financial Management System.
• Successful experience working with strict deadlines.

Responsibilities

• Prepare, review, and evaluate documents to ensure conformity with Agency and Citywide procurement requirements.
• Use Agency and Citywide systems to process and obtain approval for procurement actions and awards.
• Provide regular status updates in all systems.
• Manage procurements accurately and efficiently from assignment through registration, ensuring timely registration of contracts or purchase orders.
• Participate in meetings concerning the contract or purchase order portfolio and provide accurate status updates.
• Request required documents from vendors and review submissions for completeness and compliance with procurement rules and regulations.
• Ensure potential vendors are responsive and responsible.
• Provide technical assistance to contractors to facilitate required oversight approvals and clearances.
• Conduct procurement activities in compliance with NYC PPB Rules, laws, and established procedures.
• Conduct open market research.
• Perform special projects and related work as required.

Benefits

• Potential eligibility for federal or state loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits may be available based on the position’s associated union or benefit fund.
• Public sector defined benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the possibility of working from home up to two days during the week.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level