Administration Director, Office of the Chief Business Officer

Moffitt Cancer Center

3d • $93,288 - $140,046

About The Position

The Administration Director serves as a strategic and operational partner to the EVP & Chief Business Officer (CBO), with a secondary support relationship to the VP, Innovation & Enterprise Operations. Acting as a trusted extension of the CBO’s office, this role provides executive-level operational coordination, stakeholder engagement, communication management, and follow-through on key organizational initiatives. The position helps ensure the CBO’s time is allocated to the organization’s highest-value priorities and connects executive leadership with internal departments, physicians, researchers, administrative leaders, board members, and external partners. It coordinates communication and execution of strategic priorities while maintaining alignment across complex initiatives and relationships.

This role combines strategic thinking with execution. The successful candidate will exercise strong business judgment, synthesize complex strategic, financial, clinical, and operational information into decision-ready materials, and work proactively and independently while managing competing priorities and sensitive information. The position operates at the intersection of executive leadership, strategy, innovation, and enterprise operations, with visibility into important organizational priorities.

Requirements

• Bachelor’s degree.
• Seven years of experience in executive support, chief of staff, management consulting, or a comparable high-accountability strategic role.
• Demonstrated mastery of executive presentation development; candidates should be prepared to present a work sample or portfolio.
• Experience managing complex executive calendars and competing priorities in a fast-paced environment.
• Exceptional written and verbal communication skills, including developing executive-level talking points and correspondence with minimal direction.
• Strong project management capabilities, including action-item and deliverable tracking.
• Discretion and sound judgment when handling confidential and sensitive information.
• Ability to operate with significant autonomy and anticipate needs proactively.
• Executive presence and sound judgment, particularly when navigating ambiguity.
• Ability to distill complexity into crisp, decision-ready narratives.
• Strong organizational and political intelligence.
• Proactive ownership and consistent follow-through.
• Discretion, integrity, and trustworthiness.
• Composure and strong prioritization skills when deadlines and priorities shift.

Nice To Haves

• Master’s degree; an MBA, MHA, or MPH is preferred.
• Prior management consulting experience, including at McKinsey, BCG, Bain, Deloitte, or a comparable organization.
• Experience supporting a C-suite, EVP, or SVP executive within a healthcare system, academic medical center, or other complex matrixed organization.
• Familiarity with innovation, licensing, commercialization, strategic alliances, or venture functions.
• Experience developing materials for boards of directors or cabinet-level audiences.

Responsibilities

• Develop executive-level presentations, talking points, briefing documents, and other materials for the Chief Business Officer and VP, Innovation & Enterprise Operations.
• Translate complex strategic, financial, clinical, and operational information into clear, concise executive narratives.
• Draft correspondence, memos, and external-facing communications on behalf of executive leadership.
• Prepare materials for board meetings, cabinet-level presentations, investor and partner discussions, and internal leadership forums.
• Evaluate competing priorities, organizational initiatives, and stakeholder requests; recommend executive focus, sequencing, and resource alignment.
• Create executive briefings that synthesize critical information, decision points, risks, and recommendations.
• Serve as a strategic thought partner to the CBO, evaluating business implications, stakeholder impacts, and organizational priorities.
• Identify emerging issues, organizational risks, and opportunities requiring executive awareness or action.
• Monitor progress against strategic objectives and elevate barriers, dependencies, and opportunities requiring executive engagement.
• Serve as a key liaison between the Office of the CBO and internal and external stakeholders.
• Build productive relationships with executive leaders, faculty, physicians, researchers, business partners, donors, investors, vendors, and community stakeholders.
• Facilitate coordination across departments to advance organizational priorities and remove barriers to execution.
• Represent the Office of the CBO in meetings, committees, and project workgroups as appropriate.
• Lead high-priority projects, executive initiatives, and cross-functional efforts on behalf of the CBO.
• Conduct research, benchmarking, environmental scanning, and business analysis to support strategic decision-making.
• Coordinate executive engagement activities, partnerships, site visits, strategic planning sessions, and enterprise initiatives.
• Develop recommendations and decision-support materials for executive review.
• Support organizational change, operational improvement, and strategic growth initiatives.
• Maintain visibility into the CBO’s open commitments, action items, and cross-functional deliverables.
• Establish clear ownership and deadlines and follow up proactively with stakeholders to drive work to completion.
• Identify and escalate risks and bottlenecks before they become executive-level issues.
• Ensure decisions, commitments, and strategic next steps are documented and communicated appropriately.

What This Job Offers

• Job Type: Full-time
• Career Level: Director