Procurement Coordinator, Office of the Agency Chief Contracting Officer

City of New York • New York, NY

2d • $59,235 - $79,000

About The Position

The Procurement Coordinator works in the Finance Division of the NYC Health Department, which oversees the agency’s finance, contracting, procurement, payroll, and revenue functions. Under general supervision, with some latitude for independent initiative and decision-making, the Coordinator performs work of moderate difficulty purchasing goods, services, and/or construction and processing procurement documents and contracts. The role manages procurement actions from assignment through registration and supports compliance with agency and citywide procurement requirements, rules, and procedures.

The position also involves communicating with vendors and contractors, maintaining procurement status information, participating in portfolio meetings, and conducting open-market research. The posting describes possible work-from-home eligibility of up to two days per week, depending on the position.

Requirements

• Meet one of the listed education and experience pathways: a bachelor’s degree; an associate degree or 60 semester credits plus 12 months of qualifying full-time professional experience; a high school diploma or equivalent plus two years of qualifying full-time professional experience; or an equivalent combination of education and experience. All candidates must have at least a high school diploma or equivalent.
• Qualifying experience includes professional experience in procurement of goods, services, construction, or construction-related services, or professional, technical, or administrative experience in contract negotiation or management.
• For placement at Assignment Level II, candidates must first meet the minimum requirements and then have either one year at Assignment Level I or one additional year of the qualifying experience described in the qualifications.
• College education may substitute for professional experience at the stated rate of 30 semester credits for six months of experience, subject to the minimum high school diploma or equivalent requirement.

Nice To Haves

• Strong analytical and organizational skills.
• Ability to adapt to a fast-paced work environment and changing needs and priorities.
• Strong written, oral, and interpersonal skills.
• Knowledge of NYC Procurement Policy Board Rules, the NYC PASSPort System, and the NYC Financial Management System.
• Successful experience working to strict deadlines.

Responsibilities

• Prepare, review, and evaluate documents for conformity with agency and citywide procurement requirements.
• Use agency and citywide systems to process and obtain approval for procurement actions and awards.
• Provide regular status updates in all systems.
• Ensure timely registration of contracts or purchase orders and manage procurements accurately and efficiently from assignment through registration.
• Participate in meetings concerning contract or purchase-order portfolios and provide accurate action statuses.
• Communicate with vendors to request required documents and review submissions for completeness and compliance with procurement rules and regulations.
• Ensure potential vendors are responsive and responsible.
• Provide technical assistance to contractors to facilitate appropriate oversight approvals and clearances.
• Conduct procurement activities in compliance with NYC Procurement Policy Board Rules, laws, and established procedures.
• Conduct open-market research.
• Perform special projects and related work as required.

Benefits

• Potential eligibility for federal or state loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits may be available depending on the position’s union or benefit fund.
• Public-sector defined-benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Possible work-from-home arrangement of up to two days per week, depending on the position.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time