Office Assistant Jobs

About The Position

Requirements

• Prior litigation experience is required.
• Excellent interpersonal and organizational skills, with the ability to work successfully with multiple team members and interact with employees at all levels.
• Ability to handle varied activities with attention to detail and quality, follow through and follow up, and adapt to changing deadlines and priorities.
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
• Ability to manage multiple tasks and a high volume of work on short deadlines and complete assigned tasks with limited supervision.
• Flexibility and resourceful problem-solving ability.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive information with integrity and confidentiality.
• Ability to maintain a professional work environment and adhere to firm policies and procedures.
• Ability to work extended hours when necessary.

Nice To Haves

• Associate’s or bachelor’s degree preferred.
• Paralegal certificate preferred.

Responsibilities

• Handle confidential interactions with staff, leadership, external guests, and Human Resources to address staff concerns and conflicts.
• Support paralegals and legal practice assistants to help maintain effective workflow.
• Supervise receptionist, courier, and document specialist positions, prioritizing daily logistics, requests, deadlines, office supplies, and meeting setups.
• Process I-9 verification and coordinate new-hire training on work applications, security access, business cards, and equipment setup.
• Coordinate office library publications and invoicing.
• Serve as a point of contact for vendors and building management regarding work orders and office repairs.
• Coordinate office events, firm-wide meetings, health screenings, and office celebrations.
• Monitor office expenditures and reimbursements.
• Coordinate staff paid time off in accordance with firm policies and provide ongoing administrative support.
• Participate in interviews for staffing candidates.
• Process dues for the NC Bar Association, NC State Bar, 24th Judicial District/Greensboro Bar Association, and specialization fees.
• Handle disciplinary actions regarding staff.
• Prepare correspondence, memoranda, and legal documents—including summonses, complaints, motions, responses, and subpoenas—under attorney or other timekeeper supervision.
• Provide trial support and format briefs, pleadings, and other legal documents.
• Track attorney time records and billing.
• File legal documents in state and federal courts, including e-filing.
• Transcribe dictation and correspond with clients.
• Maintain calendars and open new files and client matters.
• Request conflict-of-interest checks and maintain client and general files.
• Maintain client contact when appropriate and work with administrative support staff, including conflicts, records, and office services.
• Receive clients and visitors, maintain positive client relations, and protect the confidentiality of the attorney-client relationship.
• Proofread documents.
• Provide firm-wide attorney administrative coverage through the workflow pod, including processing expense reports, arranging travel, and e-filing.