Administrative Assistant - Juvenile Office

Jackson County, Missouri • Kansas City, MO

2d • $17 - $21

About The Position

This is responsible, detail-oriented, varied legal work involving administrative assignments in the Office of the Chief Juvenile Officer. The role includes professional and diplomatic interactions with the public and agency partners in person, by email, and by telephone. Work is reviewed for achievement of desired results and adherence to established policies and operational procedures.

The Chief Juvenile Officer is the appointing authority. The Chief Deputy Juvenile Officer provides direct supervision. The position exercises no supervision.

Requirements

• High school graduation or GED, plus three years of administrative or general clerical experience; an equivalent combination of relevant education and experience may be substituted year for year, provided a high school diploma or GED has been obtained.
• Considerable knowledge of administrative best practices.
• Considerable knowledge of business English, grammar, spelling, and punctuation.
• Knowledge of court procedures and legal documents.
• Ability to understand and follow oral and written instructions.
• Ability to make moderately complex decisions in accordance with laws, regulations, departmental policies, and operational procedures.
• Ability to organize and maintain administrative and general records and answer questions using office records.
• Ability to compose correspondence and communicate effectively and positively.
• Ability to establish and maintain effective, positive working relationships with people of diverse backgrounds, within the Juvenile Office, and with others working within the court.
• Skill in operating standard office equipment, computer software, and programs.
• Knowledge and strict observance of ethics, including maintaining confidential information.
• Selected candidates will be subject to background screenings; additional checks may apply depending on the position and its responsibilities.

Nice To Haves

• Legal administrative assistant experience preferred.

Responsibilities

• Provides administrative support to attorneys representing the Chief Juvenile Officer and to paralegals, including preparing pleadings, subpoenas, correspondence, and service-of-process documents.
• Screens and refers callers and visitors to appropriate office personnel, relays important or complex instructions, information, and messages, and answers inquiries personally.
• Maintains files of correspondence and court documents.
• Prepares, maintains, and files case files in paper and electronic formats, including within case management software.
• Enters information into case management software.
• May prepare case files and organize dockets for court hearings.
• May attend court to assist with service of process.
• Performs other duties as required.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED