Administrative Assistant - Juvenile Office

Circuit Court of Jackson County • Kansas City, MO

22h

About The Position

This is responsible, detail-oriented, varied legal work involving administrative assignments in the office of the chief juvenile officer. The role requires professional and diplomatic interactions with the public and agency partners in person, by email, and by telephone. Work is reviewed for results and adherence to established policies and operational procedures. The chief juvenile officer is the appointing authority, and the chief deputy juvenile officer provides direct supervision. The position does not supervise others.

Requirements

• High school diploma or GED, plus three years of administrative or general clerical experience; equivalent relevant education and experience may be substituted year for year, provided a high school diploma or GED has been obtained.
• Considerable knowledge of administrative best practices and business English, grammar, spelling, and punctuation.
• Knowledge of court procedures and legal documents.
• Ability to understand and follow oral and written instructions.
• Ability to make moderately complex decisions in accordance with laws, regulations, departmental policies, and operational procedures.
• Ability to organize and maintain administrative and general records and answer questions using office records.
• Ability to compose correspondence and communicate effectively and positively.
• Ability to establish and maintain effective, positive working relationships with people of diverse backgrounds, Juvenile Office personnel, and others working within the court.
• Skill in operating standard office equipment, computer software, and programs.
• Knowledge of and strict observance of ethics, including maintaining confidential information.
• Candidates selected for employment are subject to background screenings. Depending on the position and its responsibilities, additional checks may include education verification, child abuse and neglect clearances, drug screenings, and physical assessments.

Nice To Haves

• Legal administrative assistant experience preferred.

Responsibilities

• Provide administrative assistance to attorneys representing the chief juvenile officer and to paralegals, including preparing pleadings, subpoenas, correspondence, and service-of-process documents.
• Screen and refer callers and visitors to appropriate staff, relay important and complex instructions, information, and messages, and answer inquiries.
• Maintain correspondence and court-document files.
• Prepare, maintain, and file paper and electronic case files using case-management software.
• Enter information into case-management software.
• As needed, prepare case files and organize dockets for court hearings.
• As needed, attend court to assist with service of process.
• Perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED