27-031 Human Resources Office Assistant, Part-Time

City of Dover•Dover, NH

18d•$20 - $29

About The Position

The Human Resources Office Assistant performs highly responsible and confidential secretarial work for the Human Resources Director and answers routine inquiries. This is a non-exempt, part-time position scheduled for 25 hours per week, with an hourly rate of $20.29 to $29.32. The position is open until filled. The role supports Human Resources operations through reception, recordkeeping, data entry, document preparation, employee onboarding administration, and coordination with other City departments. It also provides assistance to other divisions within the Executive Department as needed.

Requirements

Considerable knowledge of modern office practices and procedures.
Knowledge of Human Resources basics, including benefits administration, onboarding, recruitment, and employee relations.
Considerable knowledge of business English, spelling, arithmetic, and vocabulary.
Working knowledge of computer hardware and software.
Ability to type accurately and rapidly.
Ability to transcribe letters and reports.
Ability to multitask.
Ability to communicate orally and in writing.
Ability to maintain accurate records and files.
Ability to maintain effective working relationships with department heads, employees, and the public, and to handle service problems courteously and tactfully.
High school diploma supplemented by specialized training in secretarial skills and two years of secretarial work experience, or an equivalent combination of education and experience demonstrating the required knowledge, skills, and abilities.
Valid motor vehicle operator license.

Responsibilities

Receive telephone calls and visitors, determine the nature of their business, answer general inquiries about departmental operations, and refer inquiries when necessary.
Enter new hire, termination, and employee change information into the HRIS system accurately and in a timely manner.
Type correspondence, memoranda, forms, and reports from written or verbal sources, ensuring final materials have correct spelling, grammar, and punctuation.
Enter data on standard office and department forms, enter new hires into the payroll system, make simple account postings, and compile data for reports.
Coordinate with the City’s IT department to administer badges for City employees.
Scan documents and upload them to the electronic filing system.
Compile documentation and assemble packets for new hire orientation.
Assist other divisions within the Executive Department as needed.
Maintain the department’s administrative filing system, including reference files, correspondence, memoranda, personnel files, and other materials.
Assist the department during the new fiscal year transition and ensure information is accurate.
Prepare documentation and packages for delivery via USPS, UPS, and/or FedEx.
Establish and maintain effective relationships with City departments and employees, contractors, and the public.
Maintain familiarity with and follow safe work procedures associated with assigned work.
Perform other related duties as required.