Human Resources Office Assistant-Part Time

Pinehurst Careers•Pinehurst, NC

About The Position

The HR Office Assistant provides general administrative and day-to-day support to the Human Resources team. This entry-level position provides routine office support, including filing, organizing supplies, running errands, preparing meetings, and completing other administrative tasks. The role supports Pinehurst’s culture of genuine hospitality, trustworthiness, good stewardship, and inspired innovation, and may include other duties as assigned in an ever-changing environment. The position requires maintaining the highest level of confidentiality when handling HR documents, processes, situations, and information. The work takes place in an office environment. The employee may be transferred to another job assignment or location on a temporary or regular basis as needed.

Requirements

High school diploma or equivalent.
Dependable and highly organized.
Friendly, service-oriented attitude.
Comfortable handling multiple small assignments.
Professional appearance and communication skills.
Proficiency in Microsoft PowerPoint, Publisher/Canva, Excel, and Word.
Ability to navigate and support social media channels.
Maintain the highest level of confidentiality when dealing with HR documents, processes, situations, or information.
Ability to regularly see, talk, and hear; frequently stand, walk, sit, use hands to finger, handle, or feel, and reach with hands and arms.
Ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Nice To Haves

Previous office experience is helpful but not required.

Responsibilities

Organize, scan, copy, and file documents.
Maintain orderly HR files, supplies, and storage areas.
Assemble packets, folders, training materials, and meeting materials.
Prepare labels, name tags, signs, and basic correspondence.
Assist with mail and deliveries.
Maintain inventory of HR office supplies and help keep common HR work areas organized.
Assist with basic data entry and administrative projects.
Run approved business-related errands, including picking up supplies, materials, or meals when needed.
Deliver documents and materials to departments.
Assist with lunch and refreshment setup for meetings; prepare coffee, beverages, and meeting rooms for HR meetings and programs.
Help set up and clean up after HR meetings, orientations, training sessions, and employee events.
Assist with new-hire and orientation materials.
Prepare employee communication materials for distribution.
Help organize recognition items, employee gifts, and event materials.
Assist with scheduling and other routine administrative coordination.
Provide project support to members of the HR team as assigned.
Handle sensitive information with discretion and confidentiality.