Human Resources and Office Assistant

MUSH•West Valley City, UT

2d•Onsite

About The Position

MUSH is seeking a detail-oriented, proactive Human Resources and Office Assistant to provide administrative, reception, and HR support at its food manufacturing facility in Salt Lake City. The role balances office administration and people-focused responsibilities in a fast-paced environment and involves handling sensitive information with discretion. The assistant serves as a first point of contact for front-line teammates’ everyday HR questions, supports staffing coverage and employee records, and helps with onboarding, benefits, and recognition activities. The schedule is Monday through Friday, 9:00 a.m. to 5:30 p.m., with occasional early starts preferred to support shift coverage. The position also requires fluency in English and Spanish, including translating written materials.

Requirements

High school diploma or GED.
Fluency in English and Spanish in reading, writing, and speaking, including the ability to translate written materials.
At least 1 year of administrative or office support experience.
Proficiency in Microsoft Office and Google Workspace.
Valid driver’s license.
Excellent verbal and written communication skills and a friendly, approachable manner.
Strong organizational and time-management skills, with the ability to prioritize multiple tasks and work with minimal supervision.
Ability to handle confidential information with discretion.
Adaptability to changing priorities and a collaborative, team-oriented approach.

Nice To Haves

At least 1 year of HR experience.
Experience with BambooHR or another HRIS.
Experience in a manufacturing or production environment.

Responsibilities

Greet and check in visitors, and direct them to the appropriate area.
Keep the reception area clean, organized, and presentable.
Answer and route phone calls courteously and professionally.
Receive, sort, and distribute incoming mail and packages.
Perform accurate data entry.
Assist departments with generating reports and organizing data.
Keep office postings and digital displays current and accurate.
Provide administrative support to area leads and the management team on new and ongoing projects.
Help communicate company updates to teammates.
Monitor office and facility supply levels; order, purchase, pick up, and return supplies as needed.
Translate documents and communications between English and Spanish as needed.
Handle sensitive information with discretion and follow company policies and procedures.
Serve as the first point of contact for front-line teammates’ day-to-day HR questions, including PTO requests, BambooHR access, and benefits; resolve issues or escalate them to the appropriate HR team member.
Coordinate coverage for teammate absences by contacting available teammates and staffing agency partners, and update the team schedule.
Maintain accurate and up-to-date attendance records.
Support annual open enrollment by explaining benefit options to teammates and helping Spanish-speaking teammates review and complete elections in BambooHR.
Enter and maintain teammate data in BambooHR.
Assist with onboarding and new-hire orientation.
Maintain teammate records in accordance with federal and state requirements.
Support teammate recognition programs, including birthdays and work anniversaries, by preparing items and tracking supplies.
Schedule interviews, meetings, and trainings.
Perform other duties as assigned.