Office Administrator
Ulysses Inc. • San Francisco, CA3d • $80,000 - $100,000 • Onsite
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Office Administrator
Ulysses Inc.•San Francisco, CA
•$80,000 - $100,000•Onsite
About The Position
Ulysses is hiring an Office Administrator to own the front desk and serve as the first point of contact at its San Francisco headquarters. The role runs a busy, high-traffic reception area, welcoming customers, partners, suppliers, contractors, and candidates; managing deliveries; and helping keep the office running smoothly. The administrator works closely with Talent Acquisition on onsite interviews and supports team events. The position suits an outgoing, energetic person who enjoys working with people, can juggle competing demands, quickly read situations, and help everyone feel looked after during busy periods. The role is fully onsite in San Francisco.
Requirements
- At least 2 years of experience in reception, front-of-house, office administration, hospitality, or a similar customer-facing role.
- Outgoing and energized by meeting people, with the ability to make everyone feel welcome.
- Strong emotional intelligence, including the ability to read a room, remain calm under pressure, and adapt communication to different audiences.
- Excellent time-management skills and the ability to manage visitors, deliveries, calls, and requests in a high-traffic environment.
- Clear, friendly, professional communication in person, by phone, and in writing.
- Highly organized and detail-oriented, with a proactive, get-it-done attitude.
- Comfort with Google Workspace or Microsoft 365, calendars, and Slack.
- Ability to work fully onsite in San Francisco.
Nice To Haves
- Event-planning experience, including team events, offsites, or customer visits.
- Experience supporting recruiting or interview coordination.
- Experience in a fast-growing startup or a hardware or manufacturing environment.
- Familiarity with visitor-management tools such as Envoy.
Responsibilities
- Own the reception area and greet and check in customers, partners, suppliers, contractors, and interview candidates.
- Manage visitor sign-in, badges, NDAs, and escorts.
- Receive, log, and route packages, freight, and supplier drop-offs; coordinate with shop and operations teams to ensure parts reach the right place.
- Coordinate onsite interview logistics with Talent Acquisition, including scheduling rooms, greeting candidates, managing the day's flow, and creating a positive candidate first impression.
- Support planning and execution of team events, offsites, customer visits, and all-hands, including venues, catering, setup, and day-of coordination.
- Manage office supplies and vendors and serve as the first point of contact for facilities issues.
- Handle phones, the shared inbox, and ad-hoc requests from across the team.
- Prioritize competing needs as they arise in a high-traffic environment.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Job Search Resources
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