Office Administrator I

CesiumAstro•Westminster, CO

About The Position

The Office Administrator I supports the company’s day-to-day administrative operations by coordinating office activities, maintaining business records, and providing administrative support for efficient business operations. The role contributes to organizational effectiveness through scheduling, document management, office coordination, and operational processes, while helping maintain a professional and well-organized work environment. Working cross-functionally with employees, managers, vendors, and business stakeholders, the position supports administrative operations, office logistics, meeting coordination, and general business activities in alignment with organizational needs and established procedures.

Requirements

Bachelor’s degree in business administration, communications, office administration, or a related field.
0–2 years of related experience in administrative support, executive support, office administration, customer service, business operations, or a related field.
Basic knowledge of administrative support, office operations, document preparation, scheduling, and business communication practices.
Foundational understanding of administrative procedures, office workflows, records management, and documentation requirements.
Familiarity with Microsoft Office applications, standard business productivity tools, and office equipment.
Understanding of administrative coordination, task prioritization, scheduling requirements, and routine office support activities.
Basic knowledge of business communication, professional interactions, confidentiality requirements, and sensitive information handling practices.
Familiarity with document accuracy, recordkeeping, organizational procedures, and continuous improvement practices supporting efficient office operations.
Familiarity with document management and file-sharing platforms such as SharePoint, OneDrive, or equivalent applications.
Familiarity with scheduling, travel, and expense management systems such as Concur, Navan, Outlook Calendar, or equivalent applications.
Must meet U.S. Government Space Technology Export Regulations eligibility requirements: be a U.S. citizen, lawful permanent resident, conditional resident, asylee or refugee, or eligible to obtain required U.S. Department of State authorizations.

Responsibilities

Provide daily administrative support to assigned departments and business leaders, including correspondence, reports, presentations, and meeting materials.
Coordinate calendars, meetings, conference rooms, travel arrangements, and routine scheduling activities.
Assist with data entry, expense reporting, recordkeeping, and administrative tasks in accordance with established procedures.
Support daily office operations, including supply management, mail distribution, shipping and receiving, and general office coordination.
Prepare meeting spaces, coordinate visitor logistics, and maintain common office areas.
Assist with facility-related requests, employee onboarding logistics, and routine office services in coordination with appropriate personnel.
Maintain organized business records, administrative files, correspondence, and supporting documentation according to company procedures.
Prepare and update administrative templates, reports, operational records, and routine business documentation.
Handle sensitive business information in accordance with confidentiality and recordkeeping requirements.
Respond professionally to routine inquiries from employees, vendors, and external visitors.
Coordinate assigned administrative activities supporting departmental projects, operational initiatives, and business stakeholders.
Identify routine workflow issues and support approved improvements to administrative procedures, office processes, and documentation practices.