Office Administrator I

CesiumAstro•Westminster, CO

1d•$68,000 - $79,000

About The Position

CesiumAstro is seeking an Office Administrator I to support the company’s day-to-day administrative operations. The role coordinates office activities, maintains business records, and provides administrative support that enables efficient business operations. It contributes to organizational effectiveness through scheduling, document management, office coordination, and operational processes while helping maintain a professional, well-organized work environment. Working cross-functionally with employees, managers, vendors, and business stakeholders, the Office Administrator I supports administrative operations, office logistics, meeting coordination, and general business activities, ensuring services align with organizational needs and established procedures. Applicants must meet the U.S. citizenship or protected-individual status requirements for compliance with U.S. Government Space Technology Export Regulations, or be eligible to obtain required U.S. Department of State authorizations.

Requirements

Bachelor’s degree in business administration, communications, office administration, or a related field, with 0–2 years of related experience in administrative support, executive support, office administration, customer service, business operations, or a related field.
Basic knowledge of administrative support, office operations, document preparation, scheduling, and business communication practices.
Foundational understanding of administrative procedures, office workflows, records management, and documentation requirements.
Familiarity with Microsoft Office applications, standard business productivity tools, and office equipment.
Understanding of administrative coordination, task prioritization, scheduling requirements, and routine office support activities.
Basic knowledge of business communication, professional interactions, confidentiality requirements, and sensitive information handling practices.
Familiarity with document accuracy, recordkeeping, organizational procedures, and continuous improvement practices supporting efficient office operations.
Familiarity with document management and file-sharing platforms such as SharePoint, OneDrive, or equivalent applications.
Familiarity with scheduling, travel, and expense management systems such as Concur, Navan, Outlook Calendar, or equivalent applications.
Must be a U.S. citizen, lawful permanent resident, conditional resident, asylee, or refugee as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain required U.S. Department of State authorizations.

Responsibilities

Provide daily administrative support to assigned departments and business leaders, including correspondence, reports, presentations, and meeting materials.
Coordinate calendars, meetings, conference rooms, travel arrangements, and other routine scheduling activities.
Assist with data entry, expense reporting, recordkeeping, and administrative tasks in accordance with established procedures.
Support daily office operations, including supply management, mail distribution, shipping and receiving, and general office coordination.
Prepare meeting spaces, coordinate visitor logistics, and maintain common office areas.
Assist with facility-related requests, employee onboarding logistics, and routine office services in coordination with appropriate personnel.
Maintain organized business records, administrative files, correspondence, and supporting documentation in accordance with company procedures.
Prepare and update administrative templates, reports, operational records, and routine business documentation.
Handle sensitive business information in accordance with confidentiality and recordkeeping requirements.
Respond to routine inquiries from employees, vendors, and external visitors with professional communication.
Coordinate assigned administrative activities supporting departmental projects, operational initiatives, and business stakeholders.
Identify routine workflow issues and support approved improvements to administrative procedures, office processes, and documentation practices.