Office Administrator I

EquipmentShare • Gloversville, NY

1d • Onsite

About The Position

Forge & Build, an EquipmentShare partner, is hiring an Office Administrator I at its facility in Gloversville, New York. The role supports the store by accurately recording and maintaining financial transactions, including purchases, expenses, invoices, and payments, while supporting the branch’s administrative needs. The position pays $24–$38 per hour; final compensation may vary based on experience and location.

The schedule is Monday through Friday, 7:00 AM to 5:00 PM, includes working weekends, and offers overtime pay after 40 hours. The administrator will handle mail, deposits, invoice scanning, accounts payable and receivable data entry, vendor inquiries, overdue invoice follow-up, filing, and support for monthly closings. The role also manages the Branch Enrichment Budget and protects confidential information.

Forge & Build provides contractors and customers with materials, hardware, and technology-powered equipment rentals. As an EquipmentShare partner, it uses the T3 platform and a nationwide support team to help improve construction productivity, efficiency, and visibility.

Requirements

• Customer-focused, self-motivated, detail-oriented, and able to solve problems.
• Exceptional verbal and written communication skills.
• Strong computer skills, particularly in Excel or Google Sheets.
• High school diploma or GED equivalent required.
• Able to lift up to 25 pounds.
• Able to sit for prolonged periods in a vehicle or at a desk.
• Able to move, stand, stoop, and bend freely.

Nice To Haves

• Previous experience using accounting systems.
• Some college.
• Former retail or trade experience.
• Bookkeeping experience.

Responsibilities

• Open and distribute mail to the appropriate company departments.
• Total check amounts for daily bank deposits and process online deposits.
• Scan paper invoices for Accounts Payable processing.
• Enter Accounts Receivable and Accounts Payable data into Biztrack or other software.
• Answer vendor inquiries.
• Follow up on past-due invoices.
• Assist with monthly closings as needed.
• Perform filing and copying tasks.
• Manage the Branch Enrichment Budget.
• Protect the organization’s value by keeping information confidential.
• Support the branch’s administrative needs.
• Perform other duties as assigned.

Benefits

• Monthly family dinner night.
• Competitive compensation.
• Full medical, dental, and vision coverage for full-time employees.
• Generous paid time off and paid holidays.
• 401(k) with company match.
• Tool and boot reimbursements, role dependent.
• Gym membership stipend and wellness programs.
• Company events, food truck nights, and monthly team dinners.
• 16 hours of paid volunteer time per year.
• Career advancement, leadership training, and professional development opportunities.
• Overtime pay after working 40 hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED