Office Administrator

McGee Air Services • Renton, WA

3d • Onsite

About The Position

The Office Administrator is an on-site position at McGee’s Corporate Headquarters. The role manages the reception area and provides welcoming, high-quality customer service to visitors and internal team members. As the organization’s first point of contact, the Office Administrator greets and directs guests, manages incoming calls, and supports daily office operations. The position also provides administrative support to the Human Resources, Safety, Training, IT, and Finance teams. The Office Administrator works autonomously and efficiently to maintain a positive visitor experience and a smoothly functioning office environment.

Requirements

• At least 2 years of experience as a receptionist, office coordinator, administrative assistant, customer service representative, or in a similar role.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal, written, and listening communication skills.
• Commitment to exceptional customer service and constructive problem resolution.
• Ability to build strong working relationships across all levels of the organization.
• Detail-oriented and highly organized, with the ability to multitask and work independently with limited guidance in a fast-paced environment.
• Excellent problem-solving skills and attention to detail.
• Ability to influence others, work cross-functionally, and contribute positively to a team-oriented, safety-first culture.
• Ability to occasionally lift up to 25 pounds.
• High school diploma or equivalent.
• Must be at least 18 years of age.
• Must be authorized to work in the United States.

Responsibilities

• Greet and welcome visitors, clients, and team members professionally.
• Answer, screen, and direct calls on a multi-line phone system; take and deliver messages accurately.
• Maintain the visitor log, issue visitor badges, and notify staff when guests arrive.
• Sort and distribute incoming mail and deliveries and manage outgoing mail.
• Perform clerical and administrative tasks, including filing, data entry, document preparation, and office supply inventory management.
• Support facilities management by escalating maintenance issues, reviewing invoices, submitting expense reports, and maintaining files according to retention standards.
• Coordinate travel arrangements and accommodations for training sessions and corporate events.
• Assist with planning and executing office events, celebrations, and internal communications.
• Prepare and maintain the three corporate conference rooms, including technology setup, materials, and refreshments.
• Keep reception and breakroom areas clean, organized, and welcoming, including light cleaning as needed.
• Oversee office plant care, coordinate cleaning services, and support upkeep of common areas.
• Provide general project support.
• Follow established security and safety procedures.
• Maintain open and honest communication that supports an inclusive, engaging, high-performance culture reflecting McGee’s values.
• Perform other duties as assigned to support McGee’s business operations.

Benefits

• Free standby travel privileges on Alaska Airlines, Hawaiian Airlines, and Horizon Air.
• Medical, dental, and vision insurance.
• 401(k) with company match.
• Company-provided life insurance.
• Opportunity to earn additional pay each quarter based on performance.
• Holiday pay and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED