Hr Specialist Jobs

About The Position

Requirements

• Bachelor’s degree from a four-year college or university, at least two years of payroll processing experience, or an equivalent combination of education and experience.
• Knowledge of multi-state payroll.
• Exceptional customer service skills and the ability to work independently.
• Excellent verbal and written communication skills.
• Trustworthiness, confidentiality, initiative, and flexibility.
• Strong interpersonal, organizational, analytical, decision-making, and problem-solving skills.
• Commitment to advancing racial equity and diversity, equity, and inclusion practices in the workplace.

Nice To Haves

• Multi-client experience.
• Experience with the Prism HR platform.

Responsibilities

• Process multi-state payroll for clients of varying sizes and worksite employee counts.
• Audit payrolls for accuracy, including pay codes and corresponding workers’ compensation codes.
• Audit W-4 forms and comply with IRS compliance letters.
• Audit vacation, sick leave, and PTO accruals to ensure they follow each client’s policy.
• Provide timely, accurate customer service to internal and external clients through email and phone, including same-day responses.
• Analyze client concerns and provide resolutions that benefit the client and comply with legal guidelines.
• Build trusting and sincere relationships with clients.
• Maintain payroll recordkeeping and processing functions, including computing, calculating, auditing, and processing regular and special payroll runs such as commissions, retroactive adjustments, and bonuses.
• Calculate garnishments, deductions, and loan payments, and process out-of-cycle pay runs, including final checks.
• Research and implement payroll and PTO regulations, and apply payroll principles involving final-check laws, state and local taxes, paid leave, overtime, and FLSA.
• Enter and audit client employee data, including new-hire paperwork, address changes, benefits, PTO and other leave accruals, terminations, and W-4 updates.
• Communicate effectively and remain calm and courteous under pressure when working with clients and coworkers.
• Use critical thinking and a proactive approach to address payroll inquiries.
• Collaborate across teams, communicate respectfully, and take shared accountability for consistent, high-quality client service.
• Follow direction from managers and leaders and demonstrate behaviors aligned with Xenium’s core values.
• Use timekeeping platforms to perform setup and maintenance across three systems; compile reports; maintain PTO plans, registers, and enrollments; enter benefit adjustments; and complete tax adjustment forms.
• Enter timely and accurate client information, including high-risk details, into ClientSpace and other designated systems such as Prism, Monday Board, Guru, and the helpdesk, and track client service activities.

Benefits

• Employer-paid medical, dental, and vision coverage.
• Health and dependent-care flexible spending accounts.
• Life and disability plans.
• Employee Assistance Program.
• Wellness program.
• 401(k) with match.
• Profit-sharing program.
• Paid time off.
• Paid holidays of the employee’s choice.
• Flexible work arrangement with autonomy and trust.
• Complimentary massages.
• Monthly half-day in summer during June, July, and August.
• Tuition or educational assistance for undergraduate degrees.
• Sabbatical and travel awards starting at 10 years.
• Professional development book clubs and cultural awareness and appreciation conversations.
• Regular training events.
• Peer Recognition & Reward program.
• Employee referral bonus.
• Business referral bonus.
• Monthly all-team meetings and team events.
• Community service and DEI and culture initiatives and teams.
• Discounts on Stoller wine.