HR Specialist

Fogelman•Memphis, TN

13d•Onsite

About The Position

The HR Specialist provides high-level administrative support to the Human Resources team and contributes to the day-to-day operations of Fogelman’s Memphis office. The role supports HR functions across the employee lifecycle, serves as backup for payroll processing, and assists with executive and office administration. It requires strong organization, professional judgment, confidentiality, and the ability to manage competing priorities with professionalism, tact, and diplomacy. The HR Specialist serves as a key point of contact for associates and internal and external stakeholders, ensuring HR and administrative needs are handled efficiently and professionally. The position coordinates onboarding, monitors HR Helpdesk inquiries, maintains HRIS data and confidential personnel records, assists with compliance and reporting, and maintains HR process documentation. As payroll backup, the specialist supports scheduled payroll processing, employee changes, payroll review, commissions, incentive payments, deductions, and reconciliations while protecting confidential compensation information. The role also provides administrative support to HR leadership, including calendar, meeting, travel, expense, correspondence, presentation, and document coordination. It helps manage the Memphis office’s daily operations, visitors, communications, supplies, vendors, facilities, events, and other workplace resources, and assists with firmwide communications and special projects. The position operates in a professional office environment and regularly uses standard office equipment. Sitting for extended periods and occasional lifting of up to 25 pounds are required; occasional travel may be required.

Requirements

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience considered.
3–5 years of experience in an administrative, executive assistant, or HR administration role.
Exposure to HR administration and payroll processing.
Experience with an HRIS/payroll system.
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
Strong organizational and time-management skills, including the ability to prioritize multiple responsibilities and meet deadlines.
Excellent written, verbal, and interpersonal communication skills and ability to interact professionally with associates at all levels and external stakeholders.
Working knowledge of HR processes, employment recordkeeping, and payroll fundamentals.
Strong attention to detail, initiative, adaptability, and problem-solving skills.
Sound professional judgment and ability to handle confidential personnel, payroll, compensation, and company information with discretion.

Nice To Haves

Experience in the multifamily property or real estate industry is strongly preferred.
Experience with Ceridian Dayforce HCM is preferred.
Intermediate Excel skills are preferred.

Responsibilities

Coordinate new-hire onboarding, including pre-employment screenings, documentation, orientation scheduling, and system setup requests.
Monitor HR Helpdesk inquiries, respond and take appropriate action, and escalate complex or sensitive matters to the appropriate HR associate.
Maintain accurate HRIS employee information and confidential personnel records in accordance with recordkeeping and retention requirements.
Assist with HR compliance activities, including policy acknowledgements, required postings, personnel file audits, and employment verifications.
Prepare recurring and ad hoc HR reports, including headcount, turnover, staffing changes, and onboarding activity.
Maintain HR process documentation, checklists, templates, and other resources.
Serve as backup for payroll processing and help ensure payroll is completed accurately and according to established schedules when the primary payroll administrator is absent.
Maintain payroll-related employee changes and assist with payroll review, commissions, incentive payments, deductions, and reconciliations.
Maintain strict confidentiality of payroll and compensation information.
Provide administrative assistance to HR leadership and handle sensitive information with discretion and professionalism.
Manage calendars, meetings, travel, conference registrations, expenses, and related logistics.
Prepare and edit correspondence, presentations, reports, agendas, meeting materials, and other business documents.
Coordinate meetings, events, and internal strategy sessions and maintain organized records and administrative files.
Help oversee daily office operations and maintain a professional and welcoming environment.
Serve as a primary point of contact for the Memphis office, coordinating visitors, calls, mail, deliveries, and other office needs.
Coordinate office supplies, vendor relationships, facility needs, and workplace resources.
Assist with company meetings, associate events, investor and client visits, and other office activities.
Maintain administrative procedures and resources and assist with firmwide communications and special projects.
Perform other duties as assigned.