HR Administrative Specialist

Millenniumsoft•Tampa, FL

12d•Onsite

About The Position

The HR Administrative Specialist serves as a primary point of contact for Human Resources and provides specialized administrative support to the HR Office and Chief Administrative Officer. The position works independently, makes informed decisions with minimal supervision, and provides cross-functional support to other HR team members. The assignment substitutes for a resource on military assignment and is expected to last at least 12 months. The role includes front desk reception and switchboard duties, filing, employee orientation and onboarding, I-9 and E-Verify processes, recruiting coordination, and handling confidential documents. It also supports purchasing, responds to inquiries about purchasing, personnel, facilities, and administration, explains policies and procedures, and independently resolves problems. Additional work includes coordinating employee surveys and events, preparing correspondence and reports, creating presentation materials and potentially web content, performing basic statistical calculations, and arranging staff travel and reimbursement. The position is based in a professional office environment with front desk responsibilities at 4305 E 21st Ave, Tampa, FL 33605. Required screening includes a Level 1 seven-year criminal background check, including Social Security and sex offender checks, and a five-panel drug screen for amphetamines, phencyclidine, cocaine, opiates, and marijuana.

Requirements

Ability to speak, write, and understand English.
High school diploma or equivalent and five years of related experience, or an associate degree in a related field.
Five years of work experience using HRIS systems.
Three years of experience with HR administration and HR coordinating processes.
Three years of experience using ADP HR platforms.
Two years of experience with new employee orientation and onboarding.
One year of experience with staff recruiting processes and guidelines.
One year of experience as a receptionist, including call routing, filing, and correspondence management.
Experience using a desktop computer, badge printer, and copier/scanner/printer.
Ability to work independently and make educated decisions with minimal supervision.
Ability to pass the required Level 1 seven-year criminal background check and five-panel drug screen.

Nice To Haves

Six months of experience performing employment verifications.
Experience using Laserfiche.
Experience handling wage garnishments.

Responsibilities

Serve as a primary point of contact for Human Resources.
Perform specialized administrative duties in support of the Human Resources Office.
Support purchasing by researching items, obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage.
Respond to and initiate inquiries regarding purchasing, personnel, facilities, and administration; explain policies and procedures, answer questions, and resolve problems independently.
Provide cross-functional support to other Human Resources team members.
Coordinate employee surveys.
Prepare presentation materials, edit content, and add appropriate graphic and design elements.
Create web content, as needed.
Compose and prepare correspondence, memoranda, forms, and reports using word-processing and spreadsheet tools.
Perform basic statistical calculations on data for reports and presentations.
Provide administrative support to the Chief Administrative Officer.
Coordinate internal and external events, including job fairs, benefits activities, annual enrollment, wellness fairs, and HART wellness initiatives.
Arrange and coordinate staff travel and travel reimbursement.
Perform front desk receptionist and switchboard duties, filing, and correspondence management.
Support new employee orientation, onboarding, I-9, E-Verify, and recruiting coordination processes.
Handle confidential documents.