Executive Assistant Jobs

About The Position

Requirements

• 3 to 5 years of experience providing personal and professional support to a top-level executive
• Project management experience; training and/or experience with process management programs preferred
• Strong written and verbal communication skills
• Ability to collaborate effectively with cross-functional teams
• Active listening and interpersonal awareness
• Strong decision-making and problem-solving abilities
• Effective time and resource management
• Critical thinking and sound judgment
• Strong attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines
• Strong organizational and follow-up skills
• Ability to manage multiple projects simultaneously
• Strong service orientation and relationship-building skills
• Flexibility in a fast-paced, changing environment
• Skilled in preparing reports, spreadsheets, and presentations
• Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) or comparable tools
• Proficiency with emerging workplace technology, including AI tools, with the ability to use those resources appropriately to support research, communication, scheduling, and administrative efficiency.

Responsibilities

• Manages projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustment to plans
• Prepare and communicate information on behalf of the Owner to internal and external stakeholders, ensuring consistency, professionalism, and follow-through.
• Constantly monitor and report on progress of projects to all stakeholders
• Provide comprehensive support to the Team Owner across professional and personal matters, exercising discretion, anticipating needs, prioritizing requests, and ensure the effective management of the Owner’s time and strategic priorities.
• Maintain personal and professional calendars, manage incoming telephone calls, email and mail of a confidential nature, prepare confidential correspondence, plan and coordinate meeting, conference and videoconference logistics ensuring scheduling decisions reflect organizational priorities and key relationships.
• Manages domestic and international travel schedules; schedules airline, hotel, ground transportation, and dining accommodations; and organizes itineraries while balancing cost, security, confidentiality, and business priorities.
• Hosts the Owner’s suite on game days, overseeing catering, guests, and suite details for home and select away games, and serving as a primary point of contact for partners, VIPs, and league officials to support relationship management and organizational reputation.
• Conducts personal and professional errands and manages related vendors or service providers as needed, maintaining diplomacy while assertively fulfilling requests and ensuring that activities are handled in a manner consistent with the Owner’s standards and the organization’s brand.
• Is responsible for work directly related to management policies or general business operations of the Tampa Bay Buccaneers under the supervision of the Owner, including prioritizing and coordinating the Owner’s commitments, managing the flow of information, and handling matters that require discretion and independent judgment.
• Perform all other duties as assigned