Denver Executive Assistant

Protiviti•Denver, CO

1d•$59,000 - $88,000•Hybrid

About The Position

Protiviti is seeking an Executive Assistant to support its Denver office. The role provides a wide variety of operational and administrative support to maintain an efficient, organized, and effective office environment, covering executive support, office support and communications, and marketing and event execution. The position follows a hybrid work model and requires in-person work in the office at least three times per week, with a strong preference for Tuesday through Thursday coverage. The Executive Assistant supports executives and management with calendars, email, travel, time and expense reports, meetings, reports, presentations, and proposals. The role also supports office visitors, recruiting, communications, events, document preparation, marketing activities, Salesforce reporting, and local Human Resources needs. This position works with local and regional teams and participates in training related to technology upgrades and new systems.

Requirements

At least 2 years of professional experience.
Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook, including Microsoft Teams for managing meetings, recordings, and notes.
Excellent oral and written communication skills.
Excellent interpersonal and organizational skills.
Ability to take initiative and work as a self-starter.
Ability to work independently, exercise good judgment, and apply resourceful problem-solving skills.
Ability to interact positively and effectively with all levels of staff and clients.
Demonstrated ability to work with personnel at a variety of levels to achieve business objectives.
Experience coordinating and maintaining follow-up on several projects simultaneously.
Proofreading and editing skills.
Ability to handle confidential information in a strictly professional manner.
Professional, confident, enthusiastic, and detail-oriented approach.
Demonstrated effectiveness working with a senior executive in a fast-paced, service-oriented corporate environment.

Nice To Haves

Bachelor’s degree.

Responsibilities

Welcome clients, recruits, employees, and other visitors, and help keep the office neat and organized.
Assist with office security and crisis response.
Help plan and organize recruiting events held in the office or on campus, and assist with printing, tracking, and reporting.
Conduct basic industry and company research to support responses to Requests for Proposals.
Perform data entry to support client project accounting and upload materials to the intranet.
Initiate, draft, edit, review, format, and proofread client documents and internal communications.
Work with office leadership to organize and host office lunches, happy hours, and other activities.
Help communicate upcoming office events, firmwide activities, and other announcements to personnel.
Support executives and management team members by producing reports, presentations, and proposals.
Manage executives’ Outlook contacts, calendars, and email responses, and anticipate their day-to-day needs.
Prepare and manage executives’ time and expense reports.
Arrange executive travel, including flights, hotels, and transportation.
Handle printing, copying, faxing, binding, and mail.
Partner with the local team to provide backup executive support.
Schedule and manage client meetings in coordination with executive team business partners.
Coordinate with local and regional marketing teams to prepare marketing materials.
Schedule conference rooms and coordinate audiovisual and catering needs.
Arrange rooms for offsite meetings and events as needed.
Manage Salesforce updates and reporting for executives.
Support Human Resources with local office needs.
Coordinate with other offices as needed to provide additional regional support.
Participate in ongoing training on technology upgrades and systems applicable to the position.
Provide excellent service and maintain a positive, enthusiastic attitude in communications with internal and external customers.

Benefits

Eligible for an annual discretionary bonus.
Medical, dental, and vision coverage.
Flexible spending account (FSA) and health savings account (HSA) healthcare accounts.
Life and accident insurance.
Adoption and fertility assistance.
Paid parental leave up to 10 weeks.
Short- and long-term disability coverage.
Company 401(k) savings and investment plan with a 50% employer match on the first 6% of employee contributions.
Choice Time Off for vacation, personal needs, and sick time; new hires receive up to 20 days per calendar year, with amounts varying based on years of service.
Up to 11 paid holidays each calendar year.