Executive Assistant

Edwards Lifesciences • Irvine, CA

17d • $72,000 - $98,000

About The Position

The Executive Administrative Assistant serves as a trusted partner to the Senior Vice President, Corporate Controller & Principal Accounting Officer and the Senior Vice President Treasurer. The role supports executive effectiveness through thoughtful prioritization, complex calendar and travel coordination, preparation for key meetings, and smooth execution of Controllership and Treasury team activities.

The position manages executive calendars, prepares meeting materials and financial communications, coordinates departmental operations and spending processes, and supports Finance activities, meetings, events, and travel. It also builds collaborative relationships across Finance and with internal and external stakeholders, while contributing to employee engagement and a positive team experience.

Requirements

• High School Diploma or equivalent.
• A minimum of six years of executive administrative support experience, including experience supporting senior executives.

Nice To Haves

• Demonstrated ability to manage complex calendars, global travel, meetings, events, and executive communications while balancing multiple priorities with strong attention to detail.
• Strong written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel, and Teams.
• Experience supporting Finance executives or senior leaders in a public company environment.
• Experience coordinating enterprise-wide meetings, conferences, budgeting, expense management, or reporting processes.
• Experience collaborating across global organizations and multiple time zones.

Responsibilities

• Manage the Senior Vice Presidents’ calendars, prioritize meetings, protect time for strategic focus, and resolve scheduling conflicts in alignment with business objectives.
• Prepare agendas, briefing documents, speaking notes, PowerPoint presentations, and other pre-read meeting materials; identify time-sensitive matters and follow-up actions.
• Serve as a welcoming and responsive point of contact for internal and external stakeholders.
• Handle confidential or sensitive information with sound judgment and discretion.
• Prepare and review recurring financial reports, dashboards, executive communications, and related presentations.
• Maintain the Global Controllership and Global Treasury calendars, including month-end, quarter-end, and key filing dates.
• Support expense reporting, purchase requisitions, purchase orders, and organizational spending tracking.
• Coordinate departmental processes and reporting, including senior leader onboarding, new-hire and talent summaries, anniversaries, and other team needs.
• Support planning and execution of Finance activities, including conferences, leadership meetings, Finance visits, quarterly business reviews and calls, town halls, employee events, and annual business processes.
• Coordinate domestic and international travel, including complex multi-country itineraries and global time zone considerations.
• Manage event logistics, agendas, materials, and timely coordination with participants and partners.
• Build collaborative partnerships across Finance, MedTech peers, Executive Assistants, cross-functional stakeholders, and external banking partners.
• Support employee engagement, volunteer activities, recognition efforts, anniversaries, and milestone celebrations.
• Help coordinate organizational priorities with a responsive, service-oriented approach.

Benefits

• Competitive salaries.
• Performance-based incentives.
• A wide variety of benefits programs to address the diverse individual needs of employees and their families.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED