Executive Assistant to the Managing Partner

Cedar Tree Native Law's•Denver, CO

About The Position

Cedar Tree Native Law is a Native American woman-owned law firm focused exclusively on serving tribal nations and Native communities. The firm advocates for tribal sovereignty, economic justice, natural resource protection, and Indigenous self-determination. The Executive Assistant is a high-trust administrative and operational partner to the Managing Partner, helping drive the day-to-day execution of firm priorities. The position coordinates communications, calendars, meetings, travel, special projects, and administrative priorities, while ensuring initiatives keep moving in a fast-paced environment where priorities may change quickly. The successful candidate anticipates needs, manages competing priorities, works independently, handles confidential information with discretion, and takes ownership of projects through completion. The role also supports firm leadership and business development, maintains administrative systems and records, coordinates with internal and external stakeholders, and identifies ways to improve processes and workflows. It offers visibility into many aspects of the firm and the opportunity to contribute to the operation and growth of a mission-driven law firm.

Requirements

At least 5 years of experience in an executive assistant, administrative, office management, project coordination, paralegal, or similar role.
Exceptional organizational skills and attention to detail, including the discipline to verify accuracy, anticipate what may be missed, and follow tasks and commitments through to completion.
Ability to manage multiple priorities, deadlines, and projects without losing track of details.
Ability to anticipate needs, identify problems, and develop practical solutions.
Highly proactive, self-directed, and comfortable working independently.
Strong written and verbal communication skills.
Excellent interpersonal skills and ability to work effectively with attorneys, staff, clients, tribal leaders, and external partners.
Strong professionalism and a positive, service-oriented attitude.
Ability to remain calm, flexible, and effective when priorities change or unexpected issues arise.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Comfort learning and using cloud-based software, electronic document systems, and other technology.
Ability to conduct internet research and synthesize information accurately.
Excellent judgment and discretion when handling confidential and sensitive information.
Ability to handle sensitive information with maturity and professionalism.
Commitment to serving Native communities and supporting tribal sovereignty and self-governance.

Nice To Haves

Experience supporting an executive, business owner, attorney, or other senior professional.
Previous experience in a law firm or professional services environment.
Bachelor’s degree.
Proficiency with Monday.com or other project management software.
Familiarity with productivity tools and willingness to learn and adopt new technologies.

Responsibilities

Proactively anticipate the Managing Partner’s needs, serve as an administrative and operational partner, and manage competing priorities.
Manage the Managing Partner’s calendar, schedule meetings and appointments, resolve conflicts, and protect time for high-priority work.
Monitor and organize email and correspondence, flag time-sensitive matters, and draft or prepare responses as directed.
Draft, format, proofread, and edit correspondence and other materials.
Coordinate travel arrangements, itineraries, registrations, and logistics.
Prepare agendas, meeting materials, presentations, reports, and other documents.
Attend meetings with the Managing Partner, take accurate notes, document decisions and action items, track follow-up to completion, and capture time entries promptly and accurately for billing.
Manage projects in Monday.com, keep project information current, monitor active matters, identify risks or delays, and hold team members accountable for deadlines, deliverables, and client needs.
Track firmwide initiatives, projects, deadlines, and follow-up items for the Managing Partner.
Coordinate special projects and initiatives from planning through completion, keeping deadlines and deliverables on track.
Coordinate communications and follow-up among attorneys, staff, clients, vendors, and external partners.
Identify opportunities to improve administrative processes, organization, communication, and workflow.
Support client, community, professional, and industry engagements by coordinating logistics, invitations, materials, and follow-up.
Assist with meetings involving clients, prospective clients, tribal leaders, business partners, and other stakeholders.
Assist with proposals, presentations, RFP responses, and other business development materials as needed.
Conduct research and gather information to support strategic planning, business development, and other firm initiatives as needed.
Maintain organized records, contact information, calendars, and other administrative systems.
Assist with vendor, membership, subscription, professional organization, and other firm relationship matters.
Reconcile the Managing Partner’s credit card expenses and process related reimbursements.
Use technology, automation, and software tools appropriately to improve efficiency and organization.
Maintain strict confidentiality regarding firm, client, personnel, financial, and other sensitive information.
Represent Cedar Tree Native Law and the Managing Partner professionally in interactions with clients, attorneys, staff, tribal leaders, vendors, and external organizations.
Perform other duties and special projects as needed to support the Managing Partner and the firm.

Benefits

Competitive salary, commensurate with experience.
Generous performance-based bonus structure tied to billing requirements.
Health insurance.
Dental insurance.
Vision insurance.
Life insurance.
401(k) retirement plan.
Generous PTO.
Paid holidays.
Paid monthly wellness subsidy.
Mission-driven, supportive workplace.
Opportunity to work closely with firm leadership and contribute to the growth of a unique, purpose-driven law firm.