Executive Assistant to the Managing Partner

Cedar Tree Native Law's • Omaha, NE

1d

About The Position

Cedar Tree Native Law is a Native American woman-owned law firm focused exclusively on serving tribal nations and Native communities. The firm advocates for tribal sovereignty, economic justice, natural resource protection, and Indigenous self-determination.

The Executive Assistant supports the Managing Partner and helps drive the day-to-day execution of firm priorities. This high-trust role coordinates communications, calendars, meetings, travel, special projects, and administrative priorities, while keeping initiatives moving in a busy, fast-paced law firm environment. The Executive Assistant is expected to anticipate needs, manage competing priorities, work independently, exercise discretion with confidential information, and take ownership of projects through completion.

The role includes executive and calendar support; project and workflow management, including maintaining project information in Monday.com; assistance with firm leadership and business development; administrative and operational support; and confidential, professional representation of the firm. The position is in-office or hybrid, with a preference for candidates in Omaha, Nebraska, or Denver, Colorado. It is full-time, with annual compensation of $70,000–$85,000, commensurate with experience and qualifications.

Requirements

• At least 5 years of experience in an executive assistant, administrative, office management, project coordination, paralegal, or similar role.
• Exceptional organizational skills and attention to detail, including the ability to verify accuracy, anticipate omissions, and follow tasks and commitments through to completion.
• Ability to manage multiple priorities, deadlines, and projects while keeping track of details.
• Ability to anticipate needs, identify problems, and develop practical solutions.
• Highly proactive, self-directed, and comfortable working independently.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and ability to work effectively with attorneys, staff, clients, tribal leaders, and external partners.
• Professionalism and a positive, service-oriented attitude.
• Ability to remain calm, flexible, and effective when priorities change or unexpected issues arise.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Comfort learning and using cloud-based software, electronic document systems, and other technology.
• Ability to conduct internet research and synthesize information accurately.
• Excellent judgment and discretion when handling confidential and sensitive information.
• Ability to handle sensitive information with maturity and professionalism.
• Commitment to serving Native communities and supporting tribal sovereignty and self-governance.

Nice To Haves

• Experience supporting an executive, business owner, attorney, or other senior professional.
• Previous experience in a law firm or professional services environment.
• Bachelor’s degree.
• Proficiency with Monday.com or other project management software.
• Familiarity with productivity tools and willingness to learn and adopt new technologies.

Responsibilities

• Serve as a trusted administrative and operational partner to the Managing Partner, anticipating needs and managing competing priorities.
• Manage the Managing Partner’s calendar, schedule meetings and appointments, resolve conflicts, and protect time for high-priority work.
• Monitor and organize email and correspondence, flag time-sensitive matters, and draft or prepare responses as directed.
• Draft, format, proofread, and edit correspondence and other materials.
• Coordinate travel arrangements, itineraries, registrations, and logistics.
• Prepare agendas, meeting materials, presentations, reports, and other documents.
• Attend meetings with the Managing Partner, take accurate notes, document decisions and action items, track follow-up to completion, and capture billing time entries promptly and accurately.
• Manage projects in Monday.com by maintaining complete and current information, tracking active matters, identifying risks or delays, and holding team members accountable for deadlines, deliverables, and client needs.
• Track firmwide initiatives, projects, deadlines, and follow-up items on behalf of the Managing Partner.
• Coordinate special projects and initiatives from planning through completion, keeping deadlines and deliverables on track.
• Coordinate communications and follow-up among attorneys, staff, clients, vendors, and external partners.
• Identify opportunities to improve administrative processes, organization, communication, and workflow.
• Support client, community, professional, and industry engagements by coordinating logistics, invitations, materials, and follow-up.
• Assist with meetings involving clients, prospective clients, tribal leaders, business partners, and other stakeholders.
• Assist with proposals, presentations, RFP responses, and other business development materials as needed.
• Conduct research and gather information for strategic planning, business development, and other firm initiatives as needed.
• Maintain organized records, contact information, calendars, and other administrative systems.
• Assist with administrative matters involving vendors, memberships, subscriptions, professional organizations, and other firm relationships.
• Reconcile the Managing Partner’s credit card expenses and process related reimbursements.
• Use technology, automation, and software tools appropriately to improve efficiency and organization.
• Maintain strict confidentiality regarding firm, client, personnel, financial, and other sensitive information.
• Represent Cedar Tree Native Law and the Managing Partner professionally in interactions with clients, attorneys, staff, tribal leaders, vendors, and external organizations.
• Perform other duties and special projects as needed to support the Managing Partner and the firm.

Benefits

• Competitive salary, commensurate with experience.
• Generous performance-based bonus structure tied to billing requirements.
• Health, dental, vision, and life insurance.
• 401(k) retirement plan.
• Generous PTO and paid holidays.
• Paid monthly wellness subsidy.
• Mission-driven, supportive workplace.
• Opportunity to work closely with firm leadership and contribute to the growth of a unique, purpose-driven law firm.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed