Executive Assistant to the Managing Partner (Remote)

Cedar Tree Native Law's•Omaha, NE

23h•Remote

About The Position

Cedar Tree Native Law, a Native American woman-owned law firm focused on serving tribal nations and Native communities, is seeking a highly organized, proactive, and resourceful Executive Assistant to support the Managing Partner and help drive the firm’s day-to-day priorities. This high-trust role coordinates communications, calendars, meetings, travel, special projects, and administrative work, helping ensure important initiatives move forward in a busy, growing law firm. The Executive Assistant is expected to anticipate needs, manage competing priorities, work independently, handle sensitive information discreetly, and take ownership of projects from start to finish. The position is remote and full-time, with annual compensation of $70,000–$85,000, commensurate with experience and qualifications. The role includes executive support and calendar management; project and workflow management using Monday.com; coordination of firmwide initiatives, deadlines, communications, and special projects; assistance with client, community, professional, and business-development engagements; and administrative and operational support. Duties also include preparing documents and meeting materials, recording meeting decisions and follow-up actions, tracking time entries, coordinating travel, researching information, reconciling credit-card expenses, processing reimbursements, and improving administrative processes. The Executive Assistant must maintain strict confidentiality and represent the firm professionally. The firm seeks someone with at least five years of relevant experience; a bachelor’s degree is preferred but not required with relevant experience.

Requirements

At least 5 years of experience in an executive assistant, administrative, office management, project coordination, paralegal, or similar role.
Exceptional organizational skills and attention to detail, including the ability to verify accuracy, anticipate what may be missed, and follow tasks and commitments through to completion.
Ability to manage multiple priorities, deadlines, and projects while maintaining attention to detail.
Ability to anticipate needs, identify problems, and develop practical solutions.
Highly proactive, self-directed, and comfortable working independently.
Strong written and verbal communication skills.
Excellent interpersonal skills and ability to work effectively with attorneys, staff, clients, tribal leaders, and external partners.
Professionalism and a positive, service-oriented attitude.
Ability to remain calm, flexible, and effective when priorities change or unexpected issues arise.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Comfort learning and using cloud-based software, electronic document systems, and other technology.
Familiarity with productivity tools and willingness to learn and adopt new technologies.
Ability to conduct internet research and synthesize information accurately.
Excellent judgment and discretion when handling confidential and sensitive information.
Ability to handle sensitive information with maturity and professionalism.
Commitment to serving Native communities and supporting tribal sovereignty and self-governance.

Nice To Haves

Experience supporting an executive, business owner, attorney, or other senior professional.
Previous experience in a law firm or professional services environment.
Bachelor’s degree.
Proficiency with Monday.com or other project management software.

Responsibilities

Serve as a trusted administrative and operational partner to the Managing Partner, proactively anticipating needs and managing competing priorities.
Manage the Managing Partner’s calendar, schedule meetings and appointments, resolve conflicts, and protect time for high-priority work.
Monitor and organize email and correspondence; flag time-sensitive matters and draft or prepare responses as directed.
Draft, format, proofread, and edit correspondence and other materials.
Coordinate travel arrangements, itineraries, registrations, and logistics.
Prepare agendas, meeting materials, presentations, reports, and other documents.
Attend meetings with the Managing Partner, take accurate notes, document decisions and action items, track follow-up through completion, and capture time entries promptly and accurately for billing.
Manage projects in Monday.com, maintain complete and current project information, monitor active matter status, identify risks or delays, and hold team members accountable for deadlines, deliverables, and client needs.
Track firmwide initiatives, projects, deadlines, and follow-up items on behalf of the Managing Partner.
Coordinate special projects and initiatives from planning through completion, keeping deadlines and deliverables on track.
Coordinate communications and follow-up among attorneys, staff, clients, vendors, and external partners.
Identify opportunities to improve administrative processes, organization, communication, and workflow.
Support client, community, professional, and industry engagements, including logistics, invitations, materials, and follow-up.
Assist with meetings involving clients, prospective clients, tribal leaders, business partners, and other stakeholders.
Assist with proposals, presentations, RFP responses, and other business-development materials as needed.
Conduct research and gather information for strategic planning, business development, and other firm initiatives as needed.
Maintain organized records, contact information, calendars, and other administrative systems.
Assist with administrative matters involving vendors, memberships, subscriptions, professional organizations, and other firm relationships.
Reconcile the Managing Partner’s credit-card expenses and process related reimbursements.
Use technology, automation, and software tools appropriately to improve efficiency and organization.
Maintain strict confidentiality regarding firm, client, personnel, financial, and other sensitive information.
Represent Cedar Tree Native Law and the Managing Partner professionally in interactions with clients, attorneys, staff, tribal leaders, vendors, and external organizations.
Perform other duties and special projects as needed to support the Managing Partner and the firm.

Benefits

Competitive salary, commensurate with experience.
Generous performance-based bonus structure tied to billing requirements.
Health insurance.
Dental insurance.
Vision insurance.
Life insurance.
401(k) retirement plan.
Generous paid time off.
Paid holidays.
Paid monthly wellness subsidy.
Mission-driven, supportive workplace.
Opportunity to work closely with firm leadership and contribute to the growth of a unique, purpose-driven law firm.