Executive Assistant – Transportation

Aldridge Group•Des Plaines, IL

17d•$90,000 - $115,000•Onsite

About The Position

Aldridge is seeking an Executive Assistant to provide high-level strategic and administrative support to senior-level executives within its Transportation Group. The role is based in the Des Plaines, Illinois office and calls for a proactive, highly organized professional who can anticipate executive needs, manage competing priorities, exercise sound judgment, and serve as a trusted partner to executives and their teams. The Executive Assistant independently manages complex calendars and extensive domestic travel, prepares executives for meetings, coordinates group meetings and events, tracks action items and follow-ups, and serves as a confidential liaison to internal teams, clients, and external partners. The position also involves preparing executive communications and presentations, overseeing expense reporting and other administrative processes, and adapting quickly to changing priorities in a fast-paced environment. Aldridge describes its culture as collaborative, family-centered, and grounded in innovation, entrepreneurship, safety, and mental wellness. The company has over 2,000 industry experts and says its vision is to be the First Choice for Energy and Transportation infrastructure projects. The role offers an annual base salary range of $90,000 to $115,000 and may also be eligible for a bonus. Aldridge provides a comprehensive benefits package.

Requirements

High school diploma with some business courses.
5–10+ years of experience supporting senior executives in a fast-paced, high-accountability environment.
Proven ability to independently manage complex calendars, travel, meetings, and competing priorities.
Proficiency in Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides.
Experience with Microsoft Excel, Word, PowerPoint, and Visio.
Strong organizational skills and exceptional attention to detail.
Self-motivated and proactive, with the ability to anticipate needs.
Strong judgment and problem-solving skills, including the ability to work independently and make decisions within established guidelines.
Excellent written and verbal communication skills and ability to interact effectively with all levels of personnel.
Ability to handle confidential and sensitive information with discretion.
Ability to remain calm, flexible, and professional while handling changing priorities and time-sensitive requests.
Ability to build trusted relationships and work collaboratively across the organization.
Willingness and ability to learn new systems, processes, and technology quickly.

Nice To Haves

Associate's or Bachelor's degree.
Presentation development experience, described as highly desirable and regularly used for executive presentations and reporting.

Responsibilities

Provide high-level support to Transportation Group executives, ensuring seamless daily operations and alignment on key priorities.
Independently manage complex executive calendars, balance competing priorities, meetings, and travel, and navigate frequent changes.
Coordinate extensive domestic travel arrangements, prepare detailed itineraries, and manage related logistics.
Prepare executives for meetings by gathering agendas, background materials, presentations, reports, and other relevant information.
Coordinate large-scale Transportation Group meetings, events, and leadership activities.
Anticipate executive needs, identify potential issues, and proactively develop solutions.
Track action items, commitments, and follow-ups to ensure timely completion.
Serve as a confidential liaison and key point of contact for Transportation executives, building relationships with internal teams, clients, and external partners.
Prepare correspondence, presentations, reports, and other executive communications.
Coordinate and oversee expense reporting, data entry, and other administrative processes to ensure accuracy and timely completion.
Exercise sound judgment in setting priorities, resolving issues, and escalating matters when appropriate.
Adapt to changing priorities and provide a high level of support in a fast-paced environment.
Look for ways to anticipate needs and improve how work gets done.
Demonstrate commitment to the company's core values: Put People First, Foster Innovation, Be Great Partners, and Raise the Bar.
Perform other duties and assignments as required, including occasional assignments not otherwise listed.