Executive Assistant – Transportation

Aldridge•Des Plaines, IL

10d•Onsite

About The Position

Aldridge is seeking an Executive Assistant to provide high-level strategic and administrative support to senior-level executives in its Transportation Group. Based in the Des Plaines, Illinois office, this role supports executives and their teams by managing complex schedules and travel, preparing for meetings, coordinating group events, tracking commitments, and handling executive communications and administrative processes. The successful candidate is proactive, highly organized, discreet, and able to exercise sound judgment while managing changing priorities in a fast-paced environment. The role calls for 5–10+ years of experience supporting senior executives, proficiency with Google Workspace and Microsoft Office applications, and excellent organizational, communication, and problem-solving skills. An associate or bachelor's degree is highly preferred; the stated minimum education is a high school diploma with some business courses. Aldridge describes its culture as collaborative, family-centered, innovative, and committed to mental wellness, teamwork, and its core values: Put People First, Foster Innovation, Be Great Partners, and Raise the Bar. The stated annual base-pay range is $90,000–$115,000, and the role may also be eligible for a bonus. Aldridge offers a comprehensive benefits package.

Requirements

High school diploma with some business courses.
5–10+ years of experience supporting senior executives in a fast-paced, high-accountability environment.
Ability to independently manage complex calendars, travel, meetings, and competing priorities.
Proficiency in Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides.
Experience with Microsoft Excel, Word, PowerPoint, and Visio.
Strong organizational skills and exceptional attention to detail.
Self-motivated and proactive, with the ability to anticipate needs.
Strong judgment and problem-solving skills, including the ability to work independently and make decisions within established guidelines.
Excellent written and verbal communication skills and ability to interact effectively with all levels of personnel.
Ability to handle confidential and sensitive information with discretion.
Ability to remain calm, flexible, and professional while managing changing priorities and time-sensitive requests.
Ability to build trusted relationships and work collaboratively across the organization.
Willingness and ability to learn new systems, processes, and technology quickly.

Nice To Haves

An associate or bachelor's degree.
Presentation development experience, which is highly desirable and will be used regularly for executive presentations and reporting.

Responsibilities

Provide high-level support to Transportation Group executives and help ensure seamless daily operations and alignment on priorities.
Independently manage complex executive calendars, balancing competing priorities, meetings, travel, and frequent changes.
Coordinate domestic travel, prepare detailed itineraries, and manage related logistics.
Prepare executives for meetings by gathering agendas, background materials, presentations, reports, and other relevant information.
Coordinate large-scale Transportation Group meetings, events, and leadership activities.
Anticipate executive needs, identify potential issues, and proactively develop solutions.
Track action items, commitments, and follow-ups to ensure timely completion.
Serve as a confidential liaison and key point of contact for Transportation executives, building relationships with internal teams, clients, and external partners.
Prepare correspondence, presentations, reports, and other executive communications.
Coordinate and oversee expense reporting, data entry, and other administrative processes to ensure accuracy and timely completion.
Use sound judgment to set priorities, resolve issues, and escalate matters when appropriate.
Adapt to changing priorities and provide support in a fast-paced environment.
Look for ways to anticipate needs and improve how work gets done.
Demonstrate commitment to the company's core values: Put People First, Foster Innovation, Be Great Partners, and Raise the Bar.
Perform other duties and assignments as required.